Agenda Packets - 2001/03/26 - Laserfiche WebLink

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Item No. 10C-1 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant to the City Administrator Item Title/Subject: Resolution 5546 Adopting Procedures for Hiring Seasonal Employees and Resolution 5547 Clarifying the Definition of Seasonal Employee in the Personnel Manual Date of Report: March 26, 2001 Background As the Council is aware, recently circumstances have arisen that have required that the City review its procedures for hiring and retaining seasonal employees. At the February 26, 2001 HR Committee meeting and in my March 9, 2001 memo to the Council I indicated that at tonight’s Council meeting I would present recommendations from the City Attorney regarding how the City can better manage its employment relationship with seasonal employees. To ensure that the City maintains control over hiring and retaining seasonal employees, the City Attorney recommends that the City take the following steps: • Ensure that each applicant for seasonal employment completes and submits an employment application and supporting documentation each season prior to being offered a position or being put on the City’s payroll system; • Have each seasonal employee sign a letter of hire indicating their start and end dates immediately after the individual is selected to fill a position and before the individual is put on the payroll system; • Clarify the definition of seasonal employee in the Personnel Manual; • Advertise seasonal positions; • Designate all employees (seasonal and regular) as “terminated” on the payroll system when their employment period with the City ends. In addition, the City Attorney has advised that, in keeping with the City Charter, all recommendations for hiring seasonal employees should be brought to the City Council for approval. As a result I am proposing a hiring process whereby the Council would approve positions, employment dates and wages. The Public Works Director and Golf Manager would then select applicants to fill the seasonal positions approved by the City Council. If a need to modify pay or length of employment arises, the issue would return to the Council for approval.