Agenda Packets - 2001/12/10 - Laserfiche WebLink

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Item No. 7F Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Just and Correct Claims List Date of Report: December 6, 2001 Included in the agenda packets for the first regular City Council meeting in November were two versions of the Just and Correct Claims Lists. The second regular City Council meeting in November had three versions of the Just and Correct Claims Lists. This was done in order to provide the City Council with information and detail that were lacking in the claims list provided prior to November. The new versions were provided in an effort to find a new format that best meets the needs of the City Council. The City Council may not yet have seen these enough times to have settled on a preference. Both new versions can be provided for as long as desired. In the long run, it will be best to settle on a single version of the claims list. This will both reduce copying costs and eliminate possible confusion from people looking at different versions of the claims list during discussion at a City Council meeting. The oldest version is titled “FM Entry – Invoice Payment – Approval of Bills” on the top of each page. One new version is titled “FM Entry – Invoice Cash Disbursement Journal” on the top of each page. The other new version is titled “FM Entry – Invoice – Check Register” on the top of each page. The Check Register is the longest of the versions, but may be the easiest to read. It also seems to be the most flexible in terms of the computer allowing us to order a report with payrolls checks, hand written checks, and regular checks. When the City Council is ready, I would welcome direction to provide just a single version of the Just and Correct Claims List. A check to U.R.S. was pulled from the November 26 Claims List and not released. It is my understanding that the City Council is ready to release the check at this time. It appears on a separate page at the front of the Claims List and will be released on December 11th unless the City Council instructs me not to.