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M:\MasterFiles\1999 thru 2010\2001\City Council\Work Session Packets\02-05-2001 W. S\Item 04--Legal Services--Kathleen Miller.doc <br />Item No. 4 <br />Type of Business: WS <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Kathleen Miller, City Administrator <br />Item Title/Subject: Discuss Terms of the Retainer Agreement for General Legal <br />City Attorney Services and Various Options <br />Date of Report: February 5, 2001 <br /> <br />Background <br /> <br />The City of Mounds View has a Retainer for General Legal City Attorney Services with the <br />firm of Kennedy & Graven, Chartered that is up for renewal. The scope of that agreement <br />is contained in a letter dated October 14, 1999 from Kennedy & Graven. I have attached a <br />copy of that agreement for your convenience. <br /> <br />History <br /> <br />City Attorney, Bob Long left a message on my voice mail late in the day on Monday, <br />December 4, 2000 advising me that the term of this agreement was up for renewal and <br />requesting that it be added to the City Council Work Session. After adding this item to the <br />agenda staff recommended the City Council continue the terms of the aforementioned <br />mentioned agreement and direct staff to review the scope of the agreement and others <br />options for the City Council’s review at the February Work Session. The City Council <br />concurred. At a subsequent City Council Meeting on January 8, 2001 the City Council <br />approved Resolution No. 4597 extending the term of the Retainer Agreement for General <br />Legal City Attorney Services and directing staff to review this item and bring it back for <br />discussion at the February Work Session. <br /> <br />Discussion <br /> <br />Several items require review and discussion regarding our current arrangement: <br /> <br />Scope of Agreement: The terms of the Retainer for General Legal City Attorney Services <br />are defined in a letter dated October 14, 1999. Those terms include the appointment of a <br />City Attorney, compensation and services rendered. Specifically the contract states the <br />City will pay: <br /> <br />• $36,000 per year (based on a regular hourly rate of $105) payable in monthly <br />installments of $3,000 (28 hours) for an annual retainer fee. <br />• For all other legal services the City will compensate the firm $120 per hour <br />for attorneys, $65 per hour for law clerks and $75 per hour for legal <br />assistants.