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City of Mounds View Staff Report August 29, 2018 Page 2 September 3rd is the Labor Day Holiday so there will not be the regularly scheduled work session on that date. Council will need to determine the number and timing of work sessions relating to arriving at a preliminary budget prior to a September 10th through 15th adoption. After the preliminary budget and levy is adopted, Council and staff can have additional meetings to discuss the 2002 budget. Historically, the City has conducted a public hearing on the budget prior to the required truth in taxation meeting. If the City continues with this tradition, it should be conducted at least two weeks prior to the required Truth in Taxation hearing. Opions for such a meeting could be November 5th or 19th. November 12th is a City holiday. The City has also historically included a condensed budget summary in Mounds View Matters prior this meeting. Due to the time required to prepare the information, send it to a printer, have the information printed and distributed, and allow residents at least several days to review prior to the meeting, the budget should be finalized for the public hearing by October 8th to 22nd, depending upon the subsequent dates selected. The required Truth In Taxation hearing has to be held between November 29th and December 20th. School Districts and the County have priority for setting the dates for their meetings, so there are several dates that are not available. Preliminary information indicates that we could hold our hearing on either December 3rd or 10th. If the 3rd was selected, we could then select a continuation hearing (if needed), and adoption hearing at the Council meeting on the 10th, otherwise, a special Council meeting would need to be held to adopt the budget and levy. The following is a proposed budget calendar. As we progress in the budget review process, additional dates can be added as needed. Proposed budget calendar ? City Council provides general guidelines for 2002 budget. ? City Council adopts resolution establishing a budget calendar. ? Departments submit proposed 2002 budget & LTFP to Finance. ? Staff review budgets & LTFP. ? Dept heads review budgets & LTFP. ? Council review of budget and LTFP: September 10 Council adopts preliminary budget and maximum levy. Sept 17 - Oct 15 Additional meetings as needed. November 3 City distributes budget newsletter. November 19 Council holds informational meeting on the 2002 budget & LTFP. December 3 Truth in taxation hearing December 10 Continuation hearing and adoption of 2002 budget, tax levy and LTFP