Agenda Packets - 2001/04/02 - Laserfiche WebLink

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Item No. 7 Staff Report No. Meeting Date: April 2, 2001 Type of Business: W.K. WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion of Hillview Park Shelter Replacement Date of Report: August 29, 2018 Earlier this year, the City Council authorized staff to proceed with plans to replace the Hillview Park Shelter. Architectural consultants from TKDA were contracted to provide preliminary designs for the building. The Park and Recreation Commission were presented with three options for the design and construction of the proposed building. Considerable time was spent discussing the usage of the City’s park shelters, current amenities and future needs. The commission voted to requests a building size with no net loss of usable space, which could be used for meetings of various groups, the summer playground activities and as a warming house in the winter. Initially a single, unisex restroom facility was requested for the shelter. Upon further comments from the consultants, it was discovered that a unisex restroom does not meet the building code for a shelter with this capacity. A variance of the code would be required from the Building Official. Acknowledging this factor, the Commission voted to design the facility with separate male and female restrooms. Total construction cost estimates were provided for the three optional building designs and construction materials. Estimates range from $188,000.00 for a wood frame building with no picnic shelter, to $238,000.00 for a brick shelter with an attached picnic shelter. A straight block building was approximately $10,000.00 less than brick with all options. It should be noted, that these are construction estimates based on standardized construction costs and that the only true way to obtain a specific project cost, is to prepare plans and specifications, advertise and seek bids. The 2001-budgeted amount for this project is $100,000.00, which is significantly less than is required for this shelter. In requested this amount of funding, staff sought estimates from consultants for past shelters of this nature. Little success was obtained due to the specifics of the building. Some of the facilities that had been constructed were beach houses, wayside rests and combination buildings. Staff also had little success with contacts from surrounding communities. Knowing the budget restraints of this project led to discussions of reducing the size of the building, omitting the attached shelter and considering the least expensive method of construction. The final decision was that if indeed additional funding would be appropriated for this project, the building should be designed and constructed for optimum usage, maintenance and longevity. Mentioned was the possibility of requesting a bond be issued to fund the replacement of the two remaining shelters which are proposed in future years. The possibility exists that a larger project may attract more bidders, which could subsequently produce more competitive bids.