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Item No.5 Type of Business:WK <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report <br />To: Honorable Mayor and City Council From: Givonna Reed, Assistant to the City Administrator <br />Item Title/Subject: Interim Compensation Policy for Employees <br />Date of Report: May 7, 2001 <br /> <br />Background <br /> <br />As you know, the Police Department Administrative Assistant retired January 31, 2001. At that <br />time staff received direction from the HR Committee to refill the Administrative Assistant’s position, <br />move the Records Technician from ¾-time to full-time, move the Community Service Officer to ¾ <br />time, review time-sharing options with other departments and consider hiring an intern paid for by <br />an outside source. <br /> <br />Although the Committee was not of the understanding that the Records Technician would take on <br />more than a few of the Administrative Assistant’s responsibilities, according to the department <br />director the Records Technician has been performing approximately 80% of the Administrative <br />Assistant’s duties. Consequently, the Records Technician has filed a grievance requesting <br />compensation that is commensurate with these increased responsibilities. <br /> <br />The Records Technician is currently at Step 5 ($16.25/hr) of the pay scale for this position. The <br />Police Chief is recommending that the Records Technician be compensated at either step 3 <br />($16.46/hr) or step 4 ($17.38/hr) of the Administrative Assistant’s pay scale for an interim period <br />until an Administrative Assistant is hired. <br /> <br />As the HR Committee attempted to address this issue, it was determined that the issue required <br />additional discussion by the full Council. <br /> <br />Discussion <br /> <br />The City currently has in place a resolution that compensates employees who serve in <br />management positions on an interim basis at a rate of 115% of their current pay (see attached). In <br />addition, each union/bargain units provides for compensation for employees who are appointed to <br />more advanced positions for an interim period. Given recent developments, it may be appropriate <br />for the Council to consider establishing such a compensation policy for employees who are filling <br />higher-level vacant positions on an interim basis. <br /> <br />I would encourage the Council to remember that there are often times when employees have to <br />work up or down the chain in order to make sure the department meets its responsibilities. This