Agenda Packets - 2001/12/03 - Laserfiche WebLink

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M:\MasterFiles\1999 thru 2010\2001\City Council\Work Session Packets\12-03-01 WS\Item 10--Building Inspection Agreement Contract.doc appears that the City expended beyond what the Agreement for Services provided in 2001. During discussions with the Fire Chief he stated that within months after the Agreement was entered into, activity increased by more than 10% and the compensation terms of the Agreement were renegotiated by City Staff and the Fire Chief. The renegotiated terms resulted in the Fire Department billing the City at an hourly rate (currently $30.00 and hour) for services rendered. • A review of the City’s files failed to provide any documentation that summarized the result of these negotiations. Apparently the City simply started receiving bills that reflected this new arrangement. • A review of the City’s minutes suggests that these new terms were never brought back to the City Council for their review and hence, were never approved. • A review of the City’s files failed to provide documentation that could be reviewed regarding the “increased activity level.” At the November 13, 2001 City Council Meeting, the City Council approved Resolution 5646 Creating a Full-time Building Official/Fire Marshall/Fire Fighter Position, effective January 1, 2002. Requested Council Consideration: The aforementioned summary raises some specific questions: 1. Does the City Council wish to have staff continue to review this issue? 2. What were the “historical numbers of plan review and inspections” referenced in the Agreement? And 3. How do these compare to subsequent years’ experience? 4. Should staff review the billing documents? 5. Was the City over billed? 6. What do we do with our findings? Recommendation: Staff recommends the City Council review the information contained in this report and direct accordingly. Respectfully Submitted, ___________________________ Kathleen F. Miller City Administrator