Agenda Packets - 2000/02/28 - Laserfiche WebLink

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Mounds View City Council February 14, 2000 Regular Meeting Page 13 City Attorney Long stated the Council Members had all received a copy of a letter dated February 10, 2000, from Adams Ultra-Advertising. He stated this is one of the companies that had submitted a proposal for billboards, and the letter had raised some procedural questions, regarding the process utilized by the City for proceeding with this matter. He stated City Administrator Whiting had requested he review the letter and respond, and he had directed his response to Robert Grazinger, General Manager, and John Bodger, Real Estate Manager for Adams Ultra-Advertising. City Attorney Long indicated the letter raised a series of questions that appeared to be based upon an assumption that this process was governed by the State’s Competitive Bidding Law, which would be applicable, if the City was purchasing a vehicle or a piece of equipment. He explained however, as his letter pointed out, this particular process was not a “Competitive Bid” process under the State Statute, but rather a Request for Proposal process that the City may legally, and does frequently file in the sale or lease of real estate. He stated this process involves the leasing of real property of the City. He stated he had advised that all of the procedural questions they had raised were simply not applicable to this situation. He explained that in reviewing all of the information from the original posting, to the Request for Proposal documents, it was very clear that this process complies with any legal requirements the City would have to meet with a Request for Proposal of this nature. Golf Course Director John Hammerschmidt indicated that in December, the Golf Course Committee had advertised in the newspapers, requesting companies to contact them with any proposals to construct billboards on the golf course. He explained that they had listed three categories of particular interest, which included the financial considerations, creative design of the billboards, and signs that are as environmentally friendly as possible. Golf Course Director Hammerschmidt indicated that after the proposals were received in January, the Golf Course Committee met to evaluate them in the order they were submitted, with the idea that they would select one vendor or more, depending upon the outcome of the signs. He stated the Golf Course Committee had overwhelmingly decided that Eller Media had presented the best options, both financially, and particularly, creatively. He indicated this proposal was in keeping with the theme of the Bridges Golf Course, and the signs are unique, in that they would have a brick facing built into a berm that is proposed to be constructed around the golf course in the future. He stated there would be much leeway for siting these particular signs on certain areas of the golf course. Golf Course Director Hammerschmidt requested the Council authorize staff to commence drafting and negotiating a lease agreement between the City and Eller Media, based upon the proposal they have presented. City Attorney Long advised that this matter would come back before the Council as a formal lease document, hopefully, by their next meeting. MOTION/SECOND: Quick/Marty. To Authorize Staff to Negotiate Some Form of Agreement with Eller-Media. Council Member Stigney stated this matter has not gone back before the Planning Commission at this point, and it appears that staff is requesting to take action on this, prior to the Planning