Agenda Packets - 2000/02/14 - Laserfiche WebLink

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Mounds View City Council March 22, 1999 Regular Meeting Page 27 Council Member Marty expressed his thanks to Mr. Schmidt for posing this question, and to Director of Public Works Ulrich, for having the City covered. Wendell Smith, representative of Anthony Properties stated they would request the Council vote in favor of this item, with the contingency indicated. David Jahnke, 8428 Eastwood Road, inquired regarding the term “significant changes.” He pointed out that the word “significant” is quite open, and could mean different things. He requested clarification in this regard. Director of Public Works Ulrich stated this term had been utilized in two different contexts. He explained that the plan has already been through the MNDot Committees for additional comment, and the corrections have been made. He noted that the majority of these corrections were merely identifying what would be State Aid eligible, and what would not. He indicated he had moved some of the amounts from the Surface Water Fund into a Local Project, and staff had submitted the entire parking lot project, because the design must be completely reconfigured in order to be State Aid qualified. He stated they anything that was within the right-of-way was discarded as local funding. He explained that all of these corrections have been made, and the last portion of the recommendation would authorize the Director of Public Works to sign all change orders up to the amount of 10 percent. He advised that staff does not anticipate this amount would be exceeded with this project, because they are so close with regard to the approvals. Mr. Smith stated the original estimate from the City engineers was slightly over $600,000, and the current proposal would be coming in at slightly over $400,000, therefore, there was already a $200,000 savings between the estimated cost and the actual cost. Mayor Coughlin thanked Mr. Smith for pointing this out. He stated that actual bid was approximately $463,000. MOTION/SECOND: Coughlin/Marty: To Approve Staff’s Recommendation, Contingent Upon Final Approval from MNDot, Given the Parameters the Director of Public Works has Indicated, in that Action Could not Occur Until the Information is Received, and If There is Anything of Any Significance, Over 10 Percent of the Bid, Brought Forward, that Was Not Anticipated During the First Review of this Matter, this Action Would be Halted, and Be Brought Back Before the Council for Further Consideration, Subject to a 5 Percent Change Order Limit, Before Being Required to Come Back Before the Council. Council Member Stigney stated he had previously been put on the spot for voting for something he really did not desire to vote for, under the threat of legal obligation. He stated he would have felt more comfortable with this, if the developer was paying half the cost for the signal light, rather than one-quarter, while the City pays three-quarters, however, he would support this action, in that the Council is legally obligated to proceed with it. Council Member Thomason pointed out that 10 percent of $463,000 was still quite a significant amount of money. She inquired if the Council would have an opportunity to review the changes, if any, in terms of a specific dollar amount, rather than a percentage. She stated she found the bid acceptable, however, was concerned that it remain that amount.