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Evaluation of Clerk/Administrator <br /> <br /> <br />Explanations and Directions Performance Evaluation as Team Building <br /> <br /> <br /> <br /> <br />Evaluation as Team Building <br /> <br />If evaluation is to be, in the truest sense, a means of team building, certain conditions must prevail. The <br />two processes must be compatible and interrelated in the following ways: <br /> <br />1. Evaluation is basically a means, not an end in itself. <br />2. The trust level between the evaluatee and evaluators must be high. <br />3. The roles each are to fulfill must be clearly indicated and accepted. <br />4. Responsibilities are matched with pre-determined standards of performance. <br /> <br />Definition of Roles <br /> <br />A. Policy Board <br />1. Conduct annual assessments of performance of the Clerk/Administrator. <br />2. Respect the prerogatives of the Clerk/Administrator insofar as operational management <br />function of the organization is concerned and the policy functions of the Council. <br />3. Make assessments in general terms except in instances where specific improvements are <br />needed or when explicit commendations are due. <br /> <br />B. Clerk/Administrator <br />1. Accepts the prospects of annual evaluations. <br />2. Understands the scope and thrust of the evaluations. <br />3. Expects the evaluations to adhere to the established procedures for evaluating the <br />performance of the Clerk/Administrator. <br /> <br />Pre-Determined Performance Standards <br /> <br />A performance standard is defined as the condition that will exist when a responsibility of function is <br />successfully performed. It is essential that a performance standard be established, at the outset, for each of <br />the eight major areas of responsibility of the Clerk/Administrator. This is necessary in order to use the <br />rating scale effectively. <br /> <br />Major Areas of Responsibility <br /> <br />It should be reiterated that in determining the appropriate level of expectations, actual performance must be <br />measured in relation to the indicated standard of performance. <br /> <br />Eight major areas of responsibility are identified as the basis upon which assessments are to be made. <br />Descriptions are provided under each to clarify the meaning and content of the area. However, the <br />evaluation is made of the major area.