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M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\02-07-00\City Administrator's Memo.doc February 2, 2000 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: February 7, 2000 City Council Work Session Here’s what we have for the work session on Monday: Item 1: Review of Golf Course Sign Bids - Chuck Whiting, John Hammerschmidt: The golf course sign bids have come in and will be reviewed with the Council on Monday night. The Golf Course Committee should actually meet prior to the Council and review this, so they will on late Monday afternoon. While the bids should be reviewed, the Council should use this opportunity to determine what you like and don’t like, and what questions you may have that can be followed up on during the rest of the week. Two things will need to come from the work session, first, an indication of the preferred bid, and second an understanding that a conditional use permit will need to be applied for from the City to allow the selected sign to be constructed. John is drafting a resolution authorizing staff to submit that application on behalf of the City and that should be ready for review on Monday. Action on both the preferred bid and the resolution to submit the CUP would be on the February 14 meeting agenda. Item 2: Review of Survey RFPs - Chuck Whiting: I still have two days to go to Receive survey RFPs. So far I have only received two. Decision Resources did call to state they will not work with City based on the current composition of the Council. I find this discouraging but not unexpected. Item 3: Preview of March 2 All City Council City Boards Appreciation Dinner - Chuck Whiting: In trying to get a handle on the significance of this meeting, I thought it best to review particulars with the Council. First, the number of people to attend will affect the cost of the dinner. The following boards exist for the City: City Council – 5 members, 2 staff Planning Commission – 9 members, 2 staff Parks and Recreation – 7 members, 1 staff Cable Commission – 5 members Economic Development Commission – 7 members, 1 staff Civil Service Commission – 3 members, 1 staff Golf Course Committee – 2 staff Charter Commission – 15 members This is 61 positions, recognizing some people and staff fill more than one position. With the invitation of spouses or significant others this doubles to 122. If the Council wishes to add outgoing board members from 1999, additional spaces would be generated. Roughly speaking, it appears that if as many as 150 were to be invited, the cost for the