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C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts include meetings with project proponents, residents, property owners, and citizens separate from Commission meetings, communication between Commission members outside the meeting forum, telephone calls or letters which attempt to influence a Commissioner's opinion on a matter which will be subject to the Commissioner's vote. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission (e.g. variances), Planning Commissioners shall indicate to the person contacting them that such contact is -Kate and better suited for Commission meetings and Planning Commission practice is that all testimony needs to be offered at the hearing for such matter to ensure a fair hearing for all parties. IR all etheF Gases, Planning Commissioners should diSGeUFageU oont^tS ^nom' sheu i -avoid expressing any opinion as to the merits of the case outside of Commission meetings. When ex parte contacts occur, the Planning Commissioner is responsible for notifying the COMM Rity no„elepMeRt Di eGtsf-, appropriate City staff and for conveying the substance of th-e any ex parte communication to other Commission members at the next commission meeting at which the matter discussed is under consideration. No decision by a Planning Commissioner shall be based on ex parte information obtained outside of a meeting that is not available to other Commission members. ATTEST: Gary Stevenson, Chairperson James Ericson, City Administrator Page 6 Revision History: February 17, 2016 January 24, 2007 September 1, 2004 February 21, 2001 February 2, 2000 March 5, 1997 February 3, 1993 October 1990