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C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts may include meetings communications with project proponents applicants, supporters and opponents., residents, property owners, and citizens separate from Commission meetings, communication between Commission members outside the meeting forum., telephone calls or letters which attempt to influence a Commissioner’s opinion on a matter which will be subject to the Commissioner’s vote. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission (e.g. variances), Planning Commissioners shall indicate to the person contacting them that such contact is inappropriate and communication and all testimony needs to be offered at the hearing to ensure a fair hearing for all parties. The intent is for each Planning Commissioner to make their decision based on the same information provided to all Planning Commissioners. In all other cases, Planning Commissioners should discourage such contacts and should avoid expressing any opinion as to the merits of the case outside of Commission meetings. When ex parte contacts occur, the Planning Commissioner is responsible for notifying the Community Development Director, appropriate City staff and for conveying the substance of the any ex parte communication to other Commission members at the next commission meeting at which the matter discussed is under consideration. _______________________________________ Gary Stevenson, Chairperson ATTEST: _______________________________________ James Ericson, City Administrator Revision History: March 16, 2016 January 24, 2007 September 1, 2004 February 21, 2001 February 2, 2000 March 5, 1997 February 3, 1993 October 1990 Page 6 43