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Planning Commission Item 6A September 21, 2016 Page 2 FYI: The City Council must have a 4/5's vote for approval of a Rezoning from residential to commercial/industria14, and a 3/5's vote for all other action on a recommendation by the Planning Commission.5 5 Quorum (i.e. 2/3's of the "full" Planning Commission6) needed for the Board of Adjustment to approve a variance. 2/3's Planning Commission meetings must end at or before 11:00 PM, unless 2/3's of the members present agree to extend the meeting.? If a quorum is not present: If a quorum is not present, the Planning Commission cannot conduct official business, such as conducting a Public Hearing, recommend action to the City Council, or approve an appeal or variance, or approve meeting minutes. If a quorum is not present, the Planning Commission can still convene an advertised public meeting and accept public testimony for the record (not a Public Hearing). In this case, the Chair, Vice -Chair, or a member agreed upon by those members present (if Chair & Vice -Chair are absent) conducts the meeting.$ A scheduled meeting may be canceled by the Chair, City Administrator or designee, if there is no business, no quorum, or in case of inclement weather. If canceled, notification will be given to the Commissioners and posted as required by State Statutes. Recommendation No action is necessary. As always, Staff requests that if a Commissioner knows that they will be absent or late to a meeting, that they contact Staff or the Chair, prior to the meeting. Respectfully submitted, Jon Sevald, AICP Planner 4 MN Statute §462.357, Subd 2(b) 5 City Code, Section 1125.01, Subd 1(j) 6 City Code, Section 1125.02, Subd 4(f) Planning Commission Bylaws, Section VI C(3) 8 Planning Commission Bylaws, Section IV (C)