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Item No: 6A Meeting Date: December 7, 2011 Type of Business: Other Planning Activity City of Mounds View Staff Report To: Mounds View Planning Commission From: Heidi Heller, Planning Associate Subject: Consideration of Resolution 953-11, Establishing the Planning Commission’s 2012 Meeting Schedule. Introduction: The Planning Commission establishes its meeting schedule each year by resolution. Discussion: The meeting schedule proposed for 2012 represents the usual first and third Wednesday of every month with the exception of July, which will need to be adjusted to account for Independence Day. The first Wednesday in July is July 4th. Typically, in the past when this has happened, the meetings were shifted that month to the 2nd and 4th Wednesdays. This is not possible to do now because the Charter Commission meets on the 2nd Wednesday. The options to deal with this holiday is to (a) only hold only one meeting in July or (b) shift the meeting to either Tuesday, July 3rd or Thursday, July 5th. Staff would recommend going with option B, shifting the meeting to Tuesday or Thursday. That way there is a meeting scheduled if necessary, but it can be cancelled if there are no planning cases. There do not appear to be any other conflicts with holidays that would fall midweek with the exception of November 21st, which is the day before Thanksgiving. If there are no planning cases for consideration during that time, the meeting could be cancelled. Recommendation: Discuss options for dealing with the first July meeting and Approve Resolution 953-11, a resolution establishing the 2012 meeting schedule of the Planning Commission. The schedule attached has been drafted with the first July meeting changed to Tuesday, July 3rd, but this may be amended based on Commission direction. Respectfully submitted, Heidi Heller Planning Associate