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City of December 6, 2003 Mounds I Response to City Council comments of Nov. 24' regarding requests from the Mounds View View Charter Commission, Jonathan J Thomas, Chair. laFirst, I would like to apologize for not being able to attend the meeting where the Charter C alter Commission issues were discussed. It was a very great disappointment to watch a replay of the meeting after having been called by a resident and asked to do so, because it seemed that Chair the members of the City Council were apparently not given the necessary information to Jonathan J Thomas be able to reasonably discuss and proceed on the items the Charter commission had sent 763-784-5205 them for review. For the record, there were no issues raised that had not been clearly and Vice Chair publicly presented already. I will attempt to list the issues that seemed to be raised and Michele Sandback state a simple brief response. All of the actions and many comments regarding these 763-783-1770 issues are recorded in the minutes that are filed in the Charter Commission Public Book 2"d Vice Chair which is available for review to the public at City Hall, and at every meeting of the Daniel Freimuth `? Charter Commission. 763-780-3371 Has the Charter Commission done any business without a quorum ? Secretary Brian Amundsen No; the Charter Commission operates according to its Bylaws that state in 763-786-5699 Article III section 3: Bill Doty "A majority of qualified and acting members shall constitute a quorum for the 763-786-3421 purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to Matthew Eenigenburg 763-783-7216 A time." To clarify this, the number of members required to vote on issues must be more than half the number of currently active members. This means that if there Je:. .tiller are 9 active members, a quorum would be 5. We currently have 10 active 763-786-3959 members so a quorum is 6. William Mori 763-784-3645 Was changing the number of members from 15 to Jill done properly ? i Barbara Thomas Due to the difficulty in maintaining a roster of 15 members a significant amount 763-780-6226 of discussion with the current.and previous District Court Judges and Clerk of the William Werner Sr District Court was used to evaluate the proper consideration and process, which 763-784-3603 ended up in the recommendation that the Charter Commission amend its Bylaws and send a copy of the amendment to the District Court which would then change its records to reflect the new roster requirements. As we had less than the 11 acting members at the time it did not impact any members serving at the time. The amendment was Adopted by unanimous approval of the nine members present at the June 12, 2003 meeting of the Charter Commission. Is it proper to use "replacement language" for a portion of the Charter, and if so does the entire text need to be underlined ? Where the order and association of ideas is substantial enough to make the "Strikeout/Underline"method confusing, it is common practice to use the "Replacement Language" method. As to the question of style, it is stated in the IIIheader and there is no statute requirement or suggestion for the style to be used.