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Mounds View Charter Commission Date: June 4, 2004 Charter Updates; Category 2 Items; Chapter 7 Revision—Original to Draft 6 Comparison Page6 of 8 at the source of revenues and character of expenditure level'. This is to insure that each expenditure is necessary and justified and subject to Council review. The Clerk Administrator shall identify department heads or other staff who shall be responsible for each fund or department in the annual budget. These individuals shall be responsible for compliance with the annual budget. as amended, and for all expenditures for their departments and funds. It They shall not authorize any payment or the incurring of any obligation by the City,unless an appropriation has been made in the budget resolution,and there is a sufficient unexpended balance after deducting the total past expenditures and encumbrances against the appropriation.No officer or employee of the City shall place any order or make any purchase except for a purpose and to the amount authorized in the budget resolution.- and in compliance with the purchasing policies of the City established by the City Council under the City Charter. the City Code and state statute. Any obligation incurred by any person in the employ of the City for any purpose not authorized in the budget resolution, or for any amount in excess of the amount authorized, shall be a personal obligation upon the person incurring the obligation. No check shall be issued or transfer made to any account other than one owned by the City until the claim to which it relates has been supported by an itemized bill,payroll, or time sheet or other document approved and signed by the responsible City officer who vouches for its correctness and reasonableness. Section 7.08. Alterations in the Budget. • After the budget resolution has been adopted,the Council may amend the budget by resolution but shall not increase the amounts fixed in the resolution beyond the estimated receipts and/or reserves, except to the extent that actual receipts exceed the estimate or to issue and exercise of Section 7.12 herein. At anytime the Council may,by resolution approved by a majority of its members,reduce the sums appropriated for any purpose by the budget resolution, to increase reserves, or authorize the transfer of sums from unencumbered balances of appropriations in the budget resolution to other purposes., provided, however,the Clerk Administrator may make transfer of sums within the major expense classification in a department. The Department head may not transfer appropriations between major expense classifications within a department nor may the Clerk Administrator or Department Head transfer appropriations between departments without council approval, excluding Just and Correct Claims. Section 7.09. Funds. There shall be maintained in the City treasury a general fund and such other funds as may be required by state law, ordinance, or resolution. The Council may,by resolution or ordinance,make inter-fund loans,except from trust and agency funds, as it may deem necessary and appropriate. (no changes) ' Such source of revenues and character of expenditures shall include the group of line items • City of Mounds View