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3 <br /> <br />2.5.2 Competency <br />Contract shall be made only with responsible consultants who have the capability to <br />successfully fulfill the contractual requirements. Consideration shall be given to their past <br />performance and experience, their financial capacity to complete the project, the availability <br />of personnel, and other appropriate criteria. <br /> <br /> <br />2.5.3 Solicitation <br />The nature of the professional service shall be illustrated in a request for proposals for <br />services of greater magnitude or in a description of work for services of lesser magnitude. <br />This shall be advertised or otherwise distributed to likely and potential service providers <br />commensurate with the value of the contract. <br /> <br />2.5.4 Selection <br />Professional service providers shall be selected so as to provide the best value to the City <br />considering the difficulty of the work proposed, its value to the City, the expertise and <br />capacity of the consultant and cost. <br /> <br />2.5.5 Award <br />All one-time contracts of over $10,000$5,000 and any ongoing service contracts over <br />$2,500 shall be awarded by the City Council. The City Administrator shall approve one- <br />time contracts less than $10,000$5,000 and any ongoing service contracts less than $2,500. <br />Contracts between $5,000$2,500 and $10,000$5,000 shall be approved by the City Council <br />if they were not part of the annual budget. <br /> <br />2.6 EMERGENCY PURCHASES <br />Occasions arise where an immediate purchase is necessary to protect the life, health, safety, <br />or convenience of the citizens or to preserve the property of the City or its citizens. <br /> <br />To the greatest extent possible, normal purchasing procedures shall be followed. However, <br />when expediency is required to rectify an emergency situation, any or all of these <br />procedures may be waived. If possible, the City Administrator shall be contacted to approve <br />the purchase. In the absence of the City Administrator, a Department Head shall approve <br />the purchase and report to the City Administrator at the earliest opportunity. A report to the <br />City Council shall be made at the next regular City Council meeting. <br /> <br />2.7 COOPERATIVE PURCHASING AGREEMENTS <br />Where a purchase contract has been awarded by the State of Minnesota, another local <br />government, a cooperative of local governments, or a federal agency in compliance with <br />applicable State Statutes, and where it is legally permissible for the City of Mounds View to <br />participate, a purchase may be through the vendor named in that contract without <br />advertising for bids or obtaining quotes locally. The City Council or City Administrator <br />must still be notified and approve the purchase as defined in this policy. <br /> <br />2.8 ROUTINE PAYMENTS