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6 <br /> <br />The amount of reimbursement will be based on the Standard Meal Allowance established by <br />the IRS and the General Services Administration (GSA) in the annual Continental United <br />States per diem rates for the Minneapolis/Saint Paul/Hennepin/Ramsey County service area <br />(CONUS). This rate shall be applicable for all travel. The new rates will be effective on <br />January 1 subsequent to the annual publication by the GSA. The City will reimburse <br />amounts up to the Standard Meal Allowance including the cost of the meals, taxes, and a <br />reasonable gratuity for the breakfast, lunch, and dinner meals. The City will reimburse <br />incidental expenses for tips to porters, baggage carriers, bellhops, and maids consistent with <br />the above Standard Meal Allowance. <br /> <br />When no overnight travel is involved, meals shall be reimbursed according to CONUS rates <br />based on the following times: <br /> <br />Breakfast 12:00am (midnight) to 11:00am <br />Lunch 11:01am to 3:00pm <br />Dinner 3:01pm to 11:59pm <br /> <br />Specific rates are on file with the finance department. <br /> <br />B. LODGING <br />The actual cost for lodging is paid by the City. Room service, personal telephone calls and <br />other extras must be paid for by the elected official or employee. A telephone call home of <br />reasonable length will be paid if the elected official’s or employee’s schedule has changed, <br />and the return time/date is different than originally planned. <br /> <br /> <br /> <br /> <br />C. TRANSPORTATION <br />1. Airline <br />The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by <br />the airlines as a result of travel paid by the City, become the property of the City and may <br />not be accepted for personal use. <br /> <br />Airline Travel Credits: Minnesota Statutes §15.435 <br />Whenever City funds are used to pay for airline travel by an elected official or <br />employee, the elected official or employee for whom the ticket is purchased is <br />responsible for ensuring airline travel credits (i.e., frequent flyer miles) or benefits <br />resulting from the travel are transferred to the City. <br /> <br />This policy applies to all airline travel paid for by the City for City elected officials or <br />employees. <br /> <br />2. Automobile <br />If an elected official or employee uses his or her own personal vehicle, he or she will be