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Page 12 <br />November 9, 1998 <br />Mounds View City Council <br />MOTION/SECOND: Quick/Gunn to Authorize the Mayor and City Administrator to Finalize <br />and Execute the Agreement with Innovative Images for Banquet Center Management; and that <br />the City Attorney will word the contract to create and "early review period" (two years) or to <br />create some additional language to allow the City, at its determination, to request a review in the <br />negotiation. <br />Discussion: <br />Acting-Mayor Koopmeiners expressed his concern that proper termination clauses be developed <br />by the City Attorney. He also asked who would determine nonperformance of the operator. <br />Whiting stated there would be some staff oversight of the facility and they would determine any <br />issues of nonperformance. <br />Acting-Mayor Koopmeiners expressed his concern in regard to having afive-year contract and <br />not being able to change operators if there were nonperformance issues. <br />. Stigney said he had no idea if Image's proposal was good or not because there were no other <br />companies that submitted proposals to manage the banquet facility. <br />Whiting stated that in the original RFP for management of the Community Center, Images was <br />the only firm that addressed an active marketing program for the banquet facility. Staff decided <br />that a negotiated agreement with Images would be in order because of the expertise that they <br />offered in this area. The City had only received three responses to its RFP for management of <br />the Community Center and its facilities. Whiting stated at this point it would not be fair to <br />Images to release their contract specifications for an open public bid. <br />Stigney stated staff should have gone out and solicited other bids. He agreed that it wouldn't be <br />fair to Images but it is also not fair to other possible vendors. "If the staff feels this is good and <br />the rest of the Council feels this is good, I guess that's the thing that is the bottom line here," he <br />added. Stigney stated the City Attorney needs to spend more time in "fine tuning" the contract. <br />He said that he would like to go over some of the contract details with the Finance Director <br />before the contract is adopted. <br />Julie Olson asked that the City Attorney review the contract before any final decision is made. <br />She also expressed her concern with afive-year contract. Ms. Olson said she was in favor of <br />offering Images ayear-to-year contract. <br />Whiting stated he disagreed with the year-to-year agreement. "Who would want to commit <br />certain resources and time to make a commitment to an endeavor for only aone-year period?" he <br />