Minutes - 1999/03/22 - Laserfiche WebLink

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Mounds View City Council March 22, 1999 Regular Meeting Page 26 example, where there is limited right-of--way, and signals must be moved farther away from the • road surface, or arms must be extended, and more design is necessary for the strengthening of the signal. He explained these are the situations that may result in some delays, however, Highway 10 has a standard right-of--way, and there was no need anticipated for further design on the signals. Council Member Marty inquired if the signal lights would be obtained without delay. Director of Public Works stated not at this time. He explained that the turn lanes for Highway 10, include the right-in, right-out at the Theater entrance, and both those on the north and south end of town. He stated the turn lanes north of Donatelli's were the first scheduled to proceed, and they have 10 days in which to complete this installation. He pointed out that in light of the good weather and relatively little frost, they should be able to commence with this in short order. He stated the intersection would be the next scheduled part of the project, in order to provide that it would be fully functional without the signal lights, before they are installed. He indicated the work on Edgewood Drive would coincide with the work on the intersection. Jim Schmidt, 5446 Ericson Drive stated the Council was violating one of the Golden Rules. He requested clarification regarding whether or not the signal plan had been approved. Director of Public Works Ulrich stated it was. Mr. Schmidt indicated that after a project is awarded, if there are any changes to the plan, this could be costly for the City. He inquired if there would be any impact on the progression of the fob, if the award were to be made m two weeks. He indicated the work could not commence, prior to obtaining the signatures of approval, and if awarding the bid could be held off until the approval was obtained. He explained that once the bid is awarded, the City would be committed. He inquired what the benefit there would be in awarding the job before the signatures are in place, as opposed to the potential risk. Director of Public Works Ulrich stated staff's recommendation, as indicated in the Staff Report, is to award the bid, contingent upon MNDot final approval. He advised that if the final approval comes back and involves a large amount of money that was not anticipated, at that point, the contract would not be approved. He explained that this action would simply allow them to remain in synchronization with the time line, and not require an additional two weeks to bring the project back before the Council. He stated that this would provide that if MNDot approval is received within the next few days, and there are no significant changes, they could proceed with the matter. Mr. Schmidt stated he was not aware that such a contingency could be included, however, this addressed his concerns. Mayor Coughlin noted for the record, Mr. Schmidt worked in this field, and had some experience in this regard. . Mr. Schmidt stated this was correct. He indicated Director of Public Works Ulrich was aware, as was he, that one of the three Golden Rules was not to award a bid before final approval, however, this did not appear to be what was being suggested.