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Mounds View City Council September 13, 1999 <br />Regular Meeting Page 23 <br />the Fire Chief expressed to staff that he had some concerns regarding the burning of the building, <br />with relationship to smoke, and possible indications to the neighborhood, and informed staff that <br />he would not burn the building. <br />Director of Public Works Ulrich stated he had left a voice mail message with the Fire Chief <br />requesting he change his mind, or provide some funds to have the contractor demolish the <br />building and haul it off the site. He explained they were presently investigating the shelter to <br />determine if there are any hazardous materials contained in it, however, they do not believe this <br />to be the case, as it was previously, just a temporary classroom. He advised that staff was <br />anticipating a change order on this item, for the contractor to demolish the building and haul it <br />off the site if it is not allowed to be burned. He stated this was why the change order percentage <br />was at 15 percent. He stated typically, this would be approximately 10 percent, however, staff <br />was not fully aware of what the contractor would charge if they have to haul the building off the <br />site. <br />MOTION/SECOND: Thomason/Marty. To Approve Awarding the Woodcrest Park Mitigation <br />Project to Arnt Construction for a Total Bid of $131,930.50, and to Authorize the Director of <br />Public Works to Sign Off All Change Orders Up to a Maximum of Fifteen Percent of the Project. <br />Ayes - 4 Nays - 0 Motion carried. <br />Council Member Stigney stated the change order was previously 10 percent contingency of the <br />bid, and inquired why staff was requesting 15 percent. <br />t <br />Director of Public Works Ulnch stated this appeared to be a very simple project, pnmanly the <br />excavation and the removal of the dirt, however, the change order is typically 10 percent. He <br />explained that the only thing that had come into the proposal late, was the removal of the <br />building, which according to the Fire Chief is not going to be allowed to be burned, and <br />therefore, they would have to have someone haul it off the site. <br />Council Member Stigney stated he thought Director of Public Works Ulrich had indicated he was <br />still working with the Fire Chief in this regard. <br />Director of Public Works stated he had left a voice mail message for the Fire Chief the previous <br />Friday, and the Fire Chief had indicated through his voice mail, that he was conducting other <br />business related to his job. He explained at this point, he had not heard whether or not the Fire <br />Chief would change his mind. <br />Council Member Stigney stated that change order norm was 10 percent, and he would suggest <br />staff remain at 10 percent. He added if there is some other consideration to deal with, and if the <br />Fire Chief can not burn the structure, then staff can come back and request additional funds. <br />Director of Public Works Ulrich stated they had utilized the statements that authorize staff to <br />sign the change orders, in the event they get into the project, and the contractor indicates they <br />need a certain amount of dollars to proceed. He stated that any delay in this project could also <br />• cost them money through the contractor because he is being denied work. He stated this is why <br />staff always incorporates the last sentence to sign change orders so they do not have to come <br />back before the Council within two weeks. He stated that they attempt to keep this within a <br />reasonable amount of money related to the project. He explained that if they wish to lower the <br />