Agenda Packets - 2018/10/01 - Laserfiche WebLink

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Any of these potential issues could be overcome with proper training and providing the appropriate device to a Council member. And this is where you might find another problem. Some people abhor tablets (like myself) that find it inefficient to operate a computer without a keyboard. Some of the cities that are paperless have some Council members using an iPad while another prefers Android tablets). An iPad requires the user to have an AppleID. If Mounds View elects to use iPads you would need to have every individual user (including Council) to create their own individual AppleID. Android tablets do not require this but a person can associate their GMail email account to take advantage of personalizing apps. As for staff, I always question why staff would require both their desktop computer and a single purpose device for Council meetings. Roseville Department heads are all assigned notebooks or tablets as their primary working device and these are brought into meetings, be it a Council meeting or department head meeting. There are numerous tablets in the market that run Windows 10 Professional operating system so these can be part of the City network and provide a touch screen tablet interface when going mobile. At the desk, these are connected to a keyboard and multiple monitors to provide the same functionality as a desktop computer. In the end, your biggest challenge is getting an electronic packet in the hands of Council. Having a Council member pickup a device preloaded with a packet sort of defeat one of the efficiencies of paperless and that is the cost of delivering the packets. Now the time will be spent picking up a tablet. And staff would have to load these packets to the tablets. If these are iPads, staff would need to have the PIN that unlocks the tablet. To go paperless needs to have Council to be able to receive via email or download from the City website. This is my "two -cents". We can continue to push through these issues if it is the desire and intent of Council to eliminate paper. The one thing you will need to be aware of is that we (Roseville IT) cannot be involved in any support of this process. It is outside the realm of our responsibilities because we would have to accommodate 33 Councils along with countless commissions if we get involved. Currently any City that is paperless relies on their Council members to be able to understand and support their own technology with assistance from City staff if necessary.