Resolution 6858 - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 19 Mr. Laumeyer stated that the current duties of the position were more "Assistant" rather than "Assistant To" duties. He stated he is looking forward to discussion surrounding the issue with the HR Committee. Councilmember Thomas stated she does not agree with changing the title "demoting" the duty level of a person who is performing the work at such an excellent level is the wrong move. Administrator Ulrich stated he would like to survey other cities about the duties their "Assistant Tos" and "Assistants" are performing. Mayor Marty stated he brought it up because he believes it is possible that Assistant To the City Administrator Crane's plate is too full. Ayes - 5 Nays - 0 Motion carried. H. Resolution 6870 Approving Contract with Gov.Office to Provide Web Hosting Services Communications Coordinator Blackford stated that one of the goals of the Council is to improve communications between the City and residents. Coordinator Blackford outlined five reasons why the City should go with GovOffice: 1. Online completion of forms and applications 2. Online citizen polling: 3. Bulk e-mail feature which will allow citizens to choose which issues that interest them. 4. Search reports, which will allow reports to be run about what citizens are searching for on the website Automatic calendar: Coordinator Blackford gave an example about a job application that would have to be removed when the closing date passed and explained that with the GovOffice software, the posting would automatically be removed from the website. Coordinator Blackford stated in March, 2005, Decision Resources conducted a poll that indicated that 70% of Mounds View residents have access to the Internet and over one-third of those people have visited the City's website. She stated that one-third of those people rate the website as fair or poor. Coordinator Blackford explained that the interactive form will increase usability of the website and that the instant results provided by the online poll will be valuable. Coordinator Blackford stated that she received two bids, GovOffice and Civic Plus. She stated her recommendation is GovOffice because it includes many features as standard that are not included with Civic Plus. She also listed several people who have recommended GovOffice. Coordinator Blackford provided information about the funds Mounds View gives to Roseville for IT support. She stated it is a bulk fund that Mounds View pays each year and will have to be paid whether or not the City purchases GovOffice. She stated there will be no additional charge for web hosting with GovOffice.