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DRAFT - 11-23-2018 Mounds View Charter Commission By-laws NovemberJanuary 1029, 20169 Page 3 ARTICLE III – MEETINGS 93 94 Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year. 95 The Commission shall also meet upon presentation of a petition with signatures numbering at least 96 ten percent of the total City of Mounds View ballots cast for President in the most recent Presidential 97 election, or upon resolution approved by a majority of the City Council, requesting the Commission 98 to convene, the commission shall meet to consider the proposals set forth in such petition or 99 resolution. All meetings shall be held in the Mounds View City Hall unless meeting notices state 100 otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, 101 Section 471.705, as amended). The meetings will be conducted in accordance with Robert’s Rules 102 of Order Newly Revised. 103 Section 2. Special Meetings. The Chair or any two members of the Commission may call a 104 special meeting to transact any business stated in the meeting notice in accordance with state law. 105 Notice of the special meeting shall state the time, date, place and business to be conducted at the 106 special meeting. Notices may be delivered by email or any method of contact that provides an 107 acknowledgement of receipt of the notice. Any member that does not acknowledge receipt must 108 have the notice delivered in person or mailed to the member’s designated mailing address at least 109 three days prior to the special meeting. The business to be considered at special meetings shall be 110 limited to that stated in the meeting notice unless all members of the Commission are present and 111 vote unanimously to conduct additional business. 112 Section 3. Quorum. In accordance with Minnesota Statutes Section 410.05, as amended, a quorum 113 shall be defined as follows: If there are nine (9) qualified and acting members, then five (5) members 114 shall constitute a quorum. If there are less than nine (9) qualified and acting members, then four (4) 115 members shall constitute a quorum for the purpose of conducting the commission’s business and 116 exercising its powers and for all other purposes. If the commission lacks a quorum, a smaller number 117 of members may set a time to reconvene the commission, continue to meet as a subcommittee if 118 desired, and report their discussions to the commission. 119 Section 4. Order of Business. 120 The Commission shall use the following order of business at its meetings: 121 122 1. Call to Order 123 2. Roll Call. 124 3. Approval of Minutes. 125 4. Citizens Comments from the floor. 126 5. Reports of the Chair. 127 6. Reports from members or committees. 128 7. Unfinished Business. 129 8. New Business. 130 9. Adjournment. 131 132 Order of Business may be changed at a meeting by a majority vote of the commission members 133 present. 134 135 Section 5. Committees. 136 The Commission may establish and appoint committees. Each committee must designate a Chair. 137 138