Laserfiche WebLink
<br />Item No: 3 <br />Meeting Date: January 7, 2019 <br />Type of Business: WS <br />City Administrator Review: _____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br /> <br />From: Brian Beeman, Assistant City Administrator <br /> <br />Item Title/Subject: Archive Social <br /> <br /> <br />Cities across the United States are required to archive their social media data. The League <br />of Minnesota Cities provides an example social media policy that states: <br /> <br /> “All social media communications or messages composed, sent, or received on city <br />equipment in an official capacity are the property of the City and will be subject to <br />the Minnesota Government Data Practices Act. This law classifies certain <br />information as available to the public upon request.” <br /> <br />Social media records in Minnesota are subject to the Minnesota Government Data <br />Practices Act, “Which creates a presumption that state and local government records are <br />accessible to the public.” The law applies to information in any form that is collected, <br />created, received, maintained, or disseminated by government. This definition covers posts <br />made by government entities on social media and public comments. The act applies to <br />information in any form held by certain government agencies. <br /> <br />Archive Social is a company that archives government social media data. Staff has <br />contacted other cities that are utilizing Archive Social’s services and all reviews have been <br />positive. The City of Blaine used it for media data requests surrounding the water tower <br />issues. Golden Valley, Bloomington, Minneapolis, have also used their services and <br />Bloomington’s legal counsel advised the city to utilize Archive Social. <br /> <br />There are three service packages. Archive Social recommends the first package based <br />upon the number of City accounts and records. The cost for the first package is $199 <br />per/month or $2,388 p/year for 10 social accounts and 1000 new records per/month with <br />unlimited data storage. <br /> <br /> <br />Respectfully Submitted, <br /> <br /> _______________________ <br />Brian Beeman <br />Assistant City Administrator