Laserfiche WebLink
Item No: 8B <br />Meeting Date: January 14, 2019 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Director of Public Works <br />Item Title/Subject: Resolution 9062 Approving the Purchase and Installation of <br />electronic locks for the Public Works Facility - Phase 2 <br /> <br /> Background/Discussion: <br /> <br />During the design phase of the Public Works Facility (City Project No. 2017-C02) it <br />appeared that the cost of the total project may exceed the budgeted amount. As a result, <br />Staff and the designer removed some features in the building construction contract. <br />These items were included in the overall project budget but would be purchased outside <br />the contract by City Staff as a cost savings measure. As part of the project design <br />electronic locks and door security systems were to be installed. Staff found as the Public <br />Works project proceeded this system was omitted in the overall budgeting process. Phase <br />1 was completed in 2018 with the plan to budget for Phase 2 in 2019. Council approved <br />Phase 1 at the June 11, 2018 City Council meeting, Resolution 8891. <br /> <br />Discussion: <br />Staff has received quote from Pro-Tec Design the current vendor for City Hall electronic <br />door locks. Pro-tech is also on the State Contract for the purchase in installation of this <br />system. The following is a breakdown of the estimated costs for the items: <br /> <br />• $21,311.54, Phase 1, includes installation of new workstation, 4 doors with <br />card readers, and 3 Intercom systems. Phase 1 Completed. <br /> <br />• $22,075.09 Phase 2 (2019) includes the expansion of 2 new boards in the <br />work station for 3 new card readers, installing 3 door card readers and <br />installing door contacts indicating when a door is open. <br /> <br />Recommendation: <br />Staff recommends the City Council approval to purchase and installation of the electronic <br />door locks and card readers from Pro-Tec design Phase 2 for $22,075.09. To be funded <br />from the special project fund 480-4470-7030. <br /> <br /> <br /> <br />Respectfully submitted, <br /> <br /> <br />Don Peterson <br />Public Works Director