Agenda Packets - 2019/08/05 - Laserfiche WebLink

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MOUNDS VIEW MEMORANDUM to: Mounds View City Council from: Nyle Zikmund, City Administrator re: August 5, 2019 Workshop date: July 30, 2019 1. With resignation of our cable coordinator we have the option of backfilling the position or contracting with CTV. Attached is a quotation for services. Staff is recommending we contract for the two council meetings per month along with the P & Z for a total of 36 meetings. We can contract for additional meetings at a fee of $200 per meeting versus the group rate at $173. The new equipment allows live streaming thus the workshops, Charter Commission, and Park, Rec and Forestry can all be done by staff using the tablets. Jenny Nelson is also trained and qualified to operate the equipment. Along with this we recommend the Cable Casting and Web Streaming services and some allocation towards production of videos ($6,000 would allow for 12 a year or one a month). Total for above would be just over $18,000. If $20,000 was allocated we should be able to cover. Approximately $78,000 was allocated to compensation for the Cable Coordinator position leaving a balance of $58,000. Department heads met to discuss options with consensus to allocate portion of remainder to fund Jenny Nelson's and Rayla Ewald's salary as they will take on more of the communication duties. The remaining unused portion will, at this time, accumulate in the fund Attached is an email from CTV Executive Director Dana Healy indicating the Commissions Attorney's opinion that Franchise Fees can be placed into the General Fund for whatever purpose a city decides. This information is helpful as we go forward but as for now, Director Beer's plan is to have the remainder reside. Consensus Requested — Sign contract with CTV implementing recommendation above. 2. Rental Licensing Landlord Accountability. Jon and Jacob are working on this but the truly effective options are very limited to one ABSENT a written complaint. That option is to do immediate inspections of multiple units at random. This has the effect of putting landlords on notice that they will need to stay in compliance. We have limited staff availability for this; however that said, with the FD Part Time assistant program we have more ability and we are working on trying to extend that program beyond the summer (the cable money may be a source to continue) 3. Water Preservation Project — As Don and I have been working on implementing an INI program it became apparent a "larger/broader" approach would be needed. Included in your packets are draft documents for a H2OPP pronounced Hop as in Hop on Board. Details are in the packet but policy decisions include consideration of a modest increase in the water fee to cover replacement of water meters and imposing a fee of $250 to fund the INI program which