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MOUNDS'MrW City of Mounds View Staff Report Item No: 8G Meeting Date: August 26, 2019 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 9157, Approve a Service Contract with Pioneer Critical Power Inc. for Stand-by Emergency Generators Background: The City owns 3 emergency stand-by power generators, located at City Hall, the Booster Station and Public Works. These units provide emergency power during local power outages and in case of natural disasters. City Hall is designated as the Emergency Operation Center (EOC). The generator at the booster station provides power to the main water treatment plant, well #3 and the booster station. The Generator at Public Works provides back up power to the building and the SCADA system, a critical system for operating the entire City water and sanitary sewer system. While the Public Works Staff can perform basic and some limited maintenance, City Staff is not trained and does not have the necessary credentials to perform the needed annual inspections and testing on these generators. The City has not contracted with qualified contractors to perform this needed service in the past. Public Works Staff has performed minor preventative maintenance and has contacted a service contractor when problems occur or a unit fails in operation. This is not the proper preventive maintenance required for stand- by/ back up power. The Generators are tested and run the 1St Wednesday of each month, (weather depending). Discussion: Public Works recently evaluated the best approach to perform preventative maintenance to the stand-by/back-up generators for the City. Public Works is recommending that Pioneer Critical Power Inc. preform the annual testing and maintenance to all City generators. The following is break down for the prices from Pioneer Critical Power Inc. City Hall / EOC Generator: Year 1: $552.96 annual ($487.45 annual no parts) Year 2: $575.08 annual ($506.91 annual no parts) Year 3: $598.08 annual ($527.19 annual no parts) Year 4: $622.00 annual ($548.28 annual no parts) Year 5: $646.88 annual ($570.21 annual no parts) Sanitary Sewer Department Generators: Year 1: $1,105.92 annual ($902.82 annual no parts) Year 2: $1,150.16 annual ($938.94 annual no parts) Year 3: $1,196.16 annual ($976.50 annual no parts) Year 4: $1,244.00 annual ($1,105.56 annual no parts) Year 5: $1,293.76 annual ($1,056.18 annual no parts) The Mounds View Vision A Thriving Desirable Community