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MOUNDS 1VIEW <br />City of Mounds View Staff R <br />Item No: Item 5C <br />Meeting Date: 11/25/2019 <br />Type of Business: CA <br />Administrator Review: <br />To: Honorable Mayor and City Council <br />From: Nyle Zikmund, City Administrator <br />Item Title/Subject: Resolution 9192, Approving the Recording Secretary <br />Service Agreement Addendum With Minute Maker <br />Secretarial (formerly TimeSaver Off -Site Secretarial) <br />Background: <br />Timesaver Off Site Secretarial, Inc. has been providing recording secretary services for the <br />City of Mounds View since 1999. TimeSaver is a family-owned business and the previous <br />owner is retiring and has passed the business over to her daughter who has been <br />employed with the business for many years. The name of the business has changed to <br />Minute Maker Secretarial. <br />Discussion: <br />Rates will increase in 2019 (base rate is an approximate 2.5% increase). The contract <br />addendum rates are as follows: <br />2018 Rates <br />2019 Rates <br />Base Rate $142.00 <br />Base Rate $145.00 <br />Add'I '/z Hour $34.50 <br />Add'I '/2 Hour $35.00 <br />Per Hour $30.00 <br />Per Hour $30.50 <br />Per Page $13.75 <br />Per Page $14.00 <br />2020 Rates <br />$148 for any meeting up to 1 hour plus $35.50 for each 30 minutes thereafter; or <br />$46.50 for the 1 st hour of meeting time and $31.00 for every hour thereafter plus <br />$14.25 for each page of draft minutes; <br />The highest of the above rates prevailing. <br />Recommendation: <br />Given the City's satisfaction with Minutes Maker Secretarial's (formerly TimeSaver <br />Secretarial, Inc.) performance, Staff is recommending approval of the contract addendum <br />dated December 31, 2019, and adoption of attached Resolution 9192. <br />Respectfully Submitted, <br />Nyle Zikmund <br />City Administrator <br />The Mounds View Vision <br />A Thriving Desirable Community <br />