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Mounds View Charter Commission May 21, 2019 <br />Regular Meeting Page 3 <br /> <br /> 1 <br />Klander explained the Planning Commission has never had an issue with their 2 <br />TimeSaver minutes and noted the missing information from the Charter minutes 3 <br />was due to a tape issue. 4 <br /> 5 <br />Reyes-Johnson reported she did not receive minutes from the secretary until last 6 <br />Thursday. She indicated she requested the missing information from the secretary 7 <br />in order to fill in the TimeSaver minutes and this information was refused. 8 <br /> 9 <br />Amundsen stated he took exception to this comment and believed it was 10 <br />inappropriate. 11 <br /> 12 <br />Motion 8-1 (Chair Reyes-Johnson opposed) 13 <br /> 14 <br />Motion by B. Amundsen, seconded by J. Peterson, to approve the minutes of 15 <br />March 19, 2019 as submitted by the secretary. 16 <br /> 17 <br />Motion Approved 18 <br /> 19 <br />4. Citizens Comments from the Floor 20 <br /> 21 <br />None. 22 <br /> 23 <br />5. Reports of Chair 24 <br /> 25 <br />Reyes-Johnson provided the Commission with an update from the City Council noting 26 <br />the Council was in favor of an 18-month clause. She reported Chapter 4 would be 27 <br />updated to reflect this information. She requested comment from the City Attorney 28 <br />regarding officer duties. 29 <br /> 30 <br />City Attorney Riggs reported there were some issues on how the group was moving 31 <br />forward. He explained he reviewed the bylaws with respect to the secretary’s duties 32 <br />relative to the chair’s duties. He advised per the bylaws the meeting is to be run by the 33 <br />chair, the agenda is drafted by the chair and items are to be brought to the chair. He 34 <br />indicated the secretary was to prepare the records, record the minutes and votes at each 35 <br />meeting stating what was done and submit them to the chair prior to the next meeting. He 36 <br />stated City staff was able to act as the conduit to make copies and forward items to the 37 <br />Charter Commission members. He indicated the roles of the chair and secretary were 38 <br />very clear in the bylaws and stated he could take questions from the group in order to 39 <br />address the present conflict. 40 <br /> 41 <br />Amundsen explained he asked for an item to be placed on the agenda and reported he had 42 <br />additional documentation to handout at that time. 43 <br /> 44