05-21-2019 Minutes-DRAFT - Laserfiche WebLink

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Mounds View Charter Commission May 21, 2019 Regular Meeting Page 6 corrections being made by the group prior to receiving approval at the next 1 meeting. He explained that was the efficiency of working with an outside agency, 2 such as TimeSaver. 3 4 Amundsen indicated he was in favor of the trial with TimeSaver but stated he was 5 unclear about the processes that would be followed. He asked who would be 6 responsible for making the technical changes to the meeting minutes. City 7 Administrator Zikmund reported this task would be completed by staff. He 8 indicated a substantive change would be made by the Commission at a meeting 9 and staff would amend the minutes to reflect the requested substantive change. 10 11 Amundsen stated he would be in favor of a three-meeting trial with TimeSaver to 12 see what the substantive differences were between the meeting minutes. 13 14 Thomas explained he could support the motion on the floor. He indicated this 15 group had copious minutes years ago when verbatim minutes were being provided 16 for each meeting. He discussed the amount of time it took the Commission to 17 review and approve these minutes. He stated after some time the Commission 18 agreed to reduce the level of detail that was included within the meeting minutes 19 and this was written into the bylaws. He reported TimeSaver was given no clear 20 direction on the March minutes and was doing more capturing of the events than 21 was preferred based on the history of the group. He stated going forward he 22 would like to see the minutes have less detail and less personal opinions. 23 24 Motion Approved 25 26 Review purpose, role and guiding principles. 27 28 Reyes-Johnson reviewed the purpose, role and guiding principles for the Commission 29 based on the discussion held at the March meeting. She requested feedback from the 30 group on how to proceed. 31 32 Thomas commented on the mission statement or purpose of the Charter that was 33 approved by this group in 2002. He asked if the Commission wanted to review the 34 mission statement, the purpose statement, or both. 35 36 Reyes-Johnson reported the Commission did not have a mission statement in the bylaws. 37 38 Amundsen stated he was confused and noted the mission statement does not capture the 39 duties intended by the statutes or responsibilities for this group. 40 41 Reyes-Johnson explained this was not intended to be a mission statement for the group 42 but rather was to clarify the purpose and role for the Charter Commission. 43 44