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Mounds View Charter Commission May 21, 2019 <br />Regular Meeting Page 10 <br />City Attorney Riggs reviewed the process that must be followed and noted a <br />unanimous approval from the City Council was necessary and the Council currently <br />supported 18 months. <br />City Administrator Zikmund discussed the recent State law change and explained it <br />made no sense to him for the Charter Commission to debate this topic if there was <br />not Council consensus. For this reason, he placed the item on a recent Council <br />worksession agenda and the Council requested 18 months. <br />Warren reported the Council can request 18 months, but noted the Charter <br />Commission, in its wisdom could make a recommendation of 14 months. If this <br />were to happen, this issue would be at an impasse. <br />Motion by J. Thomas, seconded by B. Amundsen, to amend the motion on the <br />floor to understand the City Attorney will draft Chapter 4 to reflect the 18-month <br />language as well as the other items discussed by the Charter Commission. <br />Reyes-Johnson stated she did not believe it was necessary for the Charter <br />Commission to take this action. <br />Thomas withdrew his amendment. <br />Motion Approved 8-1 (Reyes-Johnson opposed) <br />Warren questioned if the City Attorney would have a document for the Commission to <br />review by July 16th. City Attorney Riggs stated he would have the document prepared <br />prior to July 16th. <br />Recognize participants in revisions of Chapter 4. <br />Reyes-Johnson thanked all of the members on that assisted in revising Chapter 4. She <br />stated she appreciated the efforts of former Commission Member Oberg, along with the <br />input she received from the current Charter Commission members. <br />New Business <br />Review Secretaries Duties and Processes. <br />Amundsen stated he asked for this item to be clarified because of a concern he had related <br />to processes. He provided the Commission with a handout and explained he had been a <br />member of the Charter Commission for a number of years. He indicated he broke out the <br />duties of the secretary from the bylaws and discussed these in further detail with the <br />Commission. He stated as a practical implementation of these duties he took notes at each <br />meeting, recorded motions and votes, and prepared minutes from his notes. He explained <br />he also prepares other documents per the Commission’s request, unless the task was <br />assigned to staff. He reported he then contacts the chair to see if any modifications are <br />needed. He described the process he followed when forwarding his meeting minutes to <br />1 <br />2 <br />3 <br />1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />47