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Mounds View Charter Commission May 21, 2019 <br />Regular Meeting Page 3 <br />Klander explained the Planning Commission has never had an issue with their <br />TimeSaver minutes and noted the missing information from the Charter minutes <br />was due to a tape issue. <br />Reyes-Johnson reported she did not receive minutes from the secretary until last <br />Thursday. She indicated she requested the missing information from the secretary <br />in order to fill in the TimeSaver minutes and this information was refused. <br />Amundsen stated he took exception to this comment and believed it was <br />inappropriate. <br />Motion 8-1 (Chair Reyes-Johnson opposed) <br />Motion by B. Amundsen, seconded by J. Peterson, to approve the minutes of <br />March 19, 2019 as submitted by the secretary. <br />Motion Approved <br />4.Citizens Comments from the Floor <br />None. <br />5.Reports of Chair <br />Reyes-Johnson provided the Commission with an update from the City Council noting the <br />Council was in favor of an 18-month clause. She reported Chapter 4 would be updated to <br />reflect this information. She requested comment from the City Attorney regarding officer <br />duties. <br />City Attorney Riggs reported there were some issues on how the group was moving <br />forward. He explained he reviewed the bylaws with respect to the secretary’s duties <br />relative to the chair’s duties. He advised per the bylaws the meeting is to be run by the <br />chair, the agenda is drafted by the chair and items are to be brought to the chair. He <br />indicated the secretary was to prepare the records, record the minutes and votes at each <br />meeting stating what was done and submit them to the chair prior to the next meeting. He <br />stated City staff was able to act as the conduit to make copies and forward items to the <br />Charter Commission members. He indicated the roles of the chair and secretary were very <br />clear in the bylaws and stated he could take questions from the group in order to address <br />the present conflict. <br />Amundsen explained he asked for an item to be placed on the agenda and reported he had <br />additional documentation to handout at that time. <br />Warren asked if the City Council direction would be coming through a resolution or <br />recommendation. City Attorney Riggs commented the idea would be for the City Council <br />to reach a unanimous vote. City Administrator Zikmund explained this item would be <br />further addressed under New Business – Process for Chapter 4. <br />1 <br />2 <br />3 <br />1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />47