Laserfiche WebLink
Mounds View Charter Commission May 21, 2019 <br />Regular Meeting Page 5 <br />Warren inquired if the Commission had to take action in order to have TimeSaver <br />complete minutes for this meeting. City Administrator Zikmund stated the tape and <br />meeting packet could be sent to TimeSaver for transcription. <br />Reyes-Johnson explained her thought would have been to have TimeSaver complete one <br />more set of minutes, given the fact there were technology problems at the March meeting. <br />She stated the group could then hold a discussion at its next meeting to reassess the <br />situation. <br />Warren asked if Amundsen was comfortable taking minutes for the Charter Commission <br />going forward. <br />Motion by R. Warren, seconded by J. Klander, to direct staff to have TimeSaver <br />complete minutes for the next three Charter Commission meetings and that <br />Amundsen’s meeting minutes be accepted as the official document of record. <br />Amundsen questioned what the process would be in reviewing the TimeSaver <br />minutes. He stated he would like to see the minutes capture what occurred at the <br />meeting along with the recording the votes. <br />Reyes-Johnson discussed the process that was followed by TimeSaver to submit <br />minutes to City staff. She reported TimeSaver minutes would be submitted to City <br />Administrator Zikmund and Barb would forward these minutes to all Charter <br />Commission members for review. She indicated any technical errors should be <br />brought to Barb’s attention and any substantive issues would be addressed by the <br />Commission at the next meeting. Amundsen stated all technical changes would be <br />made to the minutes within a week or two. He commented on the high value of <br />TimeSaver having the minutes done in a timely manner while the meeting was still <br />fresh in the Commissioner’s minds. <br />Clawson asked if all other City commissions use TimeSaver. City Administrator <br />Zikmund reported this was the case and noted the same process for approving the <br />minutes was being proposed for the Charter Commission. <br />Clawson inquired if the secretary was required to keep minutes for the Commission <br />until the bylaws were amended. City Attorney Riggs reported the bylaws require <br />someone to take minutes and act as the secretary. He advised the Commission <br />could assign this task, at any time. He indicated he did not have any other <br />Commission he worked with that had a sitting member taking minutes. He <br />reported an outside agency allows for all members to be more fully involved in <br />meetings. He stated minutes were typically submitted in a draft form with <br />corrections being made by the group prior to receiving approval at the next <br />meeting. He explained that was the efficiency of working with an outside agency, <br />such as TimeSaver. <br />Amundsen indicated he was in favor of the trial with TimeSaver but stated he was <br />unclear about the processes that would be followed. He asked who would be <br />1 <br />2 <br />3 <br />1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />47