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<br />Draft Copy <br />Mounds View Charter Commission 2019 Annual Report <br />November 26, 2019 <br /> <br />Honorable John H. Guthmann, Chief Judge <br />Ramsey County District Court <br />1070 Courthouse <br />15 W. Kellogg Blvd <br />Saint Paul, MN 55102 <br /> <br />Honorable Judge Guthmann: <br /> <br />SUMMARY OF COMMISSION ACTIVITY: January 2019 - November 2018 <br /> <br />January 29, 2019: Adopted Resolution 2019-02 to amend the Charter Commission Bylaws. Elected <br />Officers as Chair, M. Reyes-Johnson; Vice Chair, J. Thomas; 2nd Vice Chair, B. Clawson; Secretary, <br />B. Amundsen. Continue discussion of Charter Section 4.05. Discussed Resolution 2019-01 to amend <br />Chapter 4 of the Mounds View Charter. <br /> <br />March 19, 2019: Special Order of Business segment was added to the agenda to discuss some guiding <br />principles for conduct of meetings, allow Commissioners to state reason for serving, and notify the <br />Commission of City extending transcribe service to the Commission if it desired to use the service. <br />Motion Adopted to begin a trial of Time Savers services for Commission minutes. <br />Commission Business <br />A. Training Debrief. - Chair Reyes-Johnson asked to review the training session. Members asked for <br />training debrief discussion to be at the next meeting since it is a significant new topic. <br />B. Recognize participants in revising Chapter 4. - Chair Reyes-Johnson introduced the topic of how <br />Chapter 4 language has changed. Commission discussion on how to present the question of vacancy <br />appointment time to the Council started. Chair Reyes-Johnson stopped discussion at 8:30 PM. City <br />Administrator Zikmund offered to work with the executive committee to present the Council questions <br />at the May Council Work shop. <br /> <br />May 21, 2019: Motion adopted to amend the proposed agenda to by-laws specified format. <br />Motions adopted to approve Commission Secretary’s minutes as official minutes and approve Secretary’s <br />March 19, 2019, minutes. <br />Chair M. Reyes-Johnson reported that she met with the City Council on May 6. The Council consensus is to <br />have the appointment for a Council vacancy changed to 18 months. City Attorney Riggs, said <br />Council doesn't have to ask Commission by ordinance to make the change, but simplest manner is that <br />Commission pass resolution language drafted by City Attorney in support of Council consensus, then <br />the Council unanimously pass ordinance with language. B. Amundsen reported he also attended the <br />May 6 meeting and was disappointed that no one brought up that changing to 18 months would not <br />have changed past vacancy election requirements. J. Thomas reported he was eager to follow the <br />Bylaws of the Commission, since MN statutes require we have them in place and they are our guide. <br />Review of Time Savers Trial Minutes. Chair M. Reyes-Johnson gave the floor to City Administrator N. <br />Zikmund to report on the trial minutes. City Administrator N. Zikmund acknowledged that there was a <br />technical issue in March. Secretary B. Amundsen was asked if he was prepared to continue to record <br />minutes for all Commission Meetings. B. Amundsen affirmed he was prepared to continue. <br />Motion adopted to continue the Time Savers trial of preparing minutes for the next three meetings and have <br />them side-by-side with Secretary’s minutes, and Secretary’s minutes will be the official minutes for <br />those meetings.