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<br />City of Mounds View Memo <br /> <br /> <br /> <br />To: Mounds View Charter Commission <br />From: Desaree Crane, Assistant to the City Administrator <br /> <br />CC: Mounds View City Council <br /> Kurt Ulrich, City Administrator <br /> Dan Weldon, MVCC Director <br /> Scott Riggs, Mounds View City Attorney <br /> <br />Item Title/Subject: Mounds View Matters Newsletter <br />Date of Report: May 2, 2007 <br /> <br />Staff was directed by the Mounds View Charter Commission Chair to write a summary <br />to the Charter Commission in regard to the publication and delivery of the Mounds View <br />Matters. In accordance with the City Charter, the City of Mounds View publishes the <br />Mounds View Matters newsletter six times a year. This newsletter is divided into two <br />sections, City information and the Mounds View Community Center (YMCA). The City <br />currently prints 5,600 copies of this newsletter during non-school year months and <br />6,500 during the school session months. These newsletters are delivered to the <br />citizens of Mounds View, as well as some surrounding communities. Approximately <br />5,387 are delivered to residents, 260 to surrounding communities, and the rest are <br />delivered are school in Mounds View (school months only). <br /> <br />In 2006, the City paid $14, 089.15 in printing costs for the newsletter. Below is a <br />breakdown. <br /> <br />ISSUE NUMBER OF ISSUES COST <br />Jan/Feb 2006 6,500 $2,498.00 <br />Mar/Apr 2006 6,500 $2,088.00 <br />May/Jun 2006 5,600 $2,208.00 <br />Jul/Aug 2006 5,600 $2,194.74 <br />Sep/Nov 2006 6,500 $2,405.91 <br />Nov/Dec 2006 6,500 $2,694.50 <br /> <br />Staff spends between 12 to 16 hours publishing this newsletter. As a result, the city is <br />paying anywhere from $504.00 to $672.00 in staff time alone, per issue. In addition to <br />publishing and staff time, the City also pays for delivery by Independent Delivery <br />Service, with a cost $364.28 per issue. Therefore, the cost of publishing the newsletter <br />could be as high as $20,206.83 a year. <br /> <br />For delivery of the newsletter, the City is presently “piggy backing” with the Focus by <br />using their delivery service, Independent Delivery Service. This means wherever the <br />Focus is delivered so is the Mounds View Matters Newsletter. The YMCA (Mounds <br />View Community Center) also mails 260 additional newsletters to surrounding