2012 Revision December 14 (A2 S8; A4 S2)

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Mounds View Charter Commission By-laws December 14, 2012 Page 3 ARTICLE III – MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year. The Commission shall also meet upon presentation of a petition with signatures numbering at least ten percent of the total ballots cast for President in the most recent Presidential election, or upon resolution approved by a majority of the governing body of the city requesting the commission to convene, the commission shall meet to consider the proposals set forth in such petition or resolution. All meetings shall be held in the Mounds View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, Section 471.705, as amended). The meetings will be conducted in accordance with Robert’s Rules of Order Newly Revised. Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date, place and business to be conducted at the special meeting. Notices may be delivered by email or any method of contact that provides an acknowledgement of receipt of the notice. Any member that does not acknowledge receipt must have the notice delivered in person or mailed to the member’s designated mailing address at least three days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission’s business and exercising its powers and for all other purposes, but if unable to call to order due to a lack of quorum, a smaller number of members may set a time to reconvene the full commission, continue to meet as a subcommittee, if desired, and report on their discussions to the commission. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Call to Order 2. Roll Call. 3. Approval of Minutes. 4. Citizens Comments from the floor. 5. Reports of the Chair. 6. Reports from members or committees. 7. Unfinished Business. 8. New Business. 9. Adjournment. Order of Business may be changed at a meeting by a majority vote of the commission members present.