2018 Revision November 20 (A2 S9 Vacanies)

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Mounds View Charter Commission By-laws November 10, 2016 Page 2 Section 5. Secretary. The Secretary shall prepare the records, record the minutes and votes at each 49 meeting stating what was done, not what was said, and submit them to the Chair before the next 50 regularly scheduled meeting. On or before December 31st of each year, the Secretary shall submit to 51 the Chief Judge of the District Court the Chair’s approved annual report outlining the Commission’s 52 activities and accomplishments. The Secretary shall forward a copy of the report to the City 53 Administrator. The Commission may designate by majority voice vote an Assistant Secretary from 54 the Charter Commission membership whose duties shall be to assist the Secretary, and to perform 55 the duties of Secretary in the event of the absence or vacation of office by the Secretary until such 56 time as the Commission elects a new Secretary. 57 58 Section 6. Additional Duties. The officers of the Commission shall perform such other duties and 59 functions as may from time to time be required by the Commission or its bylaws or rules. 60 61 Section 7. Compensation; Expenses. The members of the Commission shall receive no 62 compensation, but the Commission may employ an attorney and other personnel to assist in 63 amending or revising the City Charter, and the reasonable compensation and the cost of printing 64 such charter, or any amendment or revision thereof, when so directed by the Commission shall be 65 paid by the City. The amount of reasonable and necessary Commission expenses shall be so paid by 66 the City in accordance with Minnesota Statutes Section 410.06, as amended. 67 68 Section 8. Elections. The Chair, Vice-Chair, Second Vice-Chair and Secretary shall be elected 69 from among the members of the Commission within 90 days after November 1st of even-numbered 70 years, and shall hold office for two years or until their successors are elected and qualified. The 71 Chair shall conduct the election. Officers shall be declared elected and qualified by a simple 72 majority vote of those present and voting. Nomination for the position of Chair requires one year of 73 service on the commission to be eligible. No officer shall be eligible to hold more than six 74 consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has 75 served more than half of a term is considered to have served a full term in that office. Newly elected 76 officers shall take office at the close of the meeting in which the election is held. 77 78 Section 9. Vacancies. Vacancy in an office is declared by a motion brought before the Commission 79 by any Commissioner when a member resigns or a member is absent from four consecutive regular 80 Commission meetings without being excused by the Commission. A vacancy in the office of Chair, 81 Vice-Chair, Second Vice-Chair or Secretary shall be filled by a special election by the Commission 82 within 90 days of the vacancy, The elected successor shall serve the unexpired term of office starting 83 at the close of the meeting in which the election is held. 84 85 Section 10. Appointments. It is the responsibility of each individual member that is eligible for re-86 appointment to submit to the Judicial District Court Chief Judge the appropriate paper work for re-87 appointment consideration. A qualified and acting member shall be defined as a person who has been 88 appointed by the Judicial District Court Chief Judge and has confirmed their acceptance of that 89 appointment by signing and returning a notarized oath of acceptance. 90 91