2019 Revision January 29 (A4 S2 Amendment Process)

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DRAFT - 11-20-2018 Mounds View Charter Commission By-laws January 29, 2019 Page 3 ARTICLE III – MEETINGS 92 93 Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year. 94 The Commission shall also meet upon presentation of a petition with signatures numbering at least 95 ten percent of the total City of Mounds View ballots cast for President in the most recent Presidential 96 election, or upon resolution approved by a majority of the City Council, requesting the Commission 97 to convene, the commission shall meet to consider the proposals set forth in such petition or 98 resolution. All meetings shall be held in the Mounds View City Hall unless meeting notices state 99 otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, 100 Section 471.705, as amended). The meetings will be conducted in accordance with Robert’s Rules of 101 Order Newly Revised. 102 Section 2. Special Meetings. The Chair or any two members of the Commission may call a 103 special meeting to transact any business stated in the meeting notice in accordance with state law. 104 Notice of the special meeting shall state the time, date, place and business to be conducted at the 105 special meeting. Notices may be delivered by email or any method of contact that provides an 106 acknowledgement of receipt of the notice. Any member that does not acknowledge receipt must 107 have the notice delivered in person or mailed to the member’s designated mailing address at least 108 three days prior to the special meeting. The business to be considered at special meetings shall be 109 limited to that stated in the meeting notice unless all members of the Commission are present and 110 vote unanimously to conduct additional business. 111 Section 3. Quorum. In accordance with Minnesota Statutes Section 410.05, as amended, a quorum 112 shall be defined as follows: If there are nine (9) qualified and acting members, then five (5) members 113 shall constitute a quorum. If there are less than nine (9) qualified and acting members, then four (4) 114 members shall constitute a quorum for the purpose of conducting the commission’s business and 115 exercising its powers and for all other purposes. If the commission lacks a quorum, a smaller number 116 of members may set a time to reconvene the commission, continue to meet as a subcommittee if 117 desired, and report their discussions to the commission. 118 Section 4. Order of Business. 119 The Commission shall use the following order of business at its meetings: 120 121 1. Call to Order 122 2. Roll Call. 123 3. Approval of Minutes. 124 4. Citizens Comments from the floor. 125 5. Reports of the Chair. 126 6. Reports from members or committees. 127 7. Unfinished Business. 128 8. New Business. 129 9. Adjournment. 130 131 Order of Business may be changed at a meeting by a majority vote of the commission members 132 present. 133 134 Section 5. Committees. 135 The Commission may establish and appoint committees. Each committee must designate a Chair. 136 137