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6 <br />A. MEALS <br />City staff and officials are eligible for meal reimbursement while traveling on City business <br />more than 35 miles from the permanent work location. City staff and officials will be eligible <br />for a breakfast meal if required to depart prior to 6:00am and will be eligible for an evening <br />meal if returning after 7:30pm while traveling on City business. Meals that are part of <br />membership in local organizations are exempt from the distance requirement if membership <br />is authorized by the City Council. The amount of reimbursement will be for actual expenses <br />only. Individual itemized receipts must be submitted with the expense report for <br />reimbursement. Liquor is not an allowable expense. <br /> <br />The amount of reimbursement will be based on the Standard Meal Allowance established by <br />the IRS and the General Services Administration (GSA) in the annual Continental United <br />States per diem rates for the Minneapolis/Saint Paul/Hennepin/Ramsey County service area <br />(CONUS). This rate shall be applicable for all travel. The new rates will be effective on <br />January 1 subsequent to the annual publication by the GSA. The City will reimburse amounts <br />up to the Standard Meal Allowance including the cost of the meals, taxes, and a reasonable <br />gratuity for the breakfast, lunch, and dinner meals. The City will reimburse incidental <br />expenses for tips to porters, baggage carriers, bellhops, and maids consistent with the above <br />Standard Meal Allowance. <br /> <br />When no overnight travel is involved, meals shall be reimbursed according to CONUS rates <br />based on the following times: <br /> <br />Breakfast 12:00am (midnight) to 11:00am <br />Lunch 11:01am to 3:00pm <br />Dinner 3:01pm to 11:59pm <br /> <br />Specific rates are on file with the finance department. <br /> <br />B. LODGING <br />The actual cost for lodging is paid by the City. Room service, personal telephone calls and <br />other extras must be paid for by the elected official or employee. A telephone call home of <br />reasonable length will be paid if the elected official’s or employee’s schedule has changed, <br />and the return time/date is different than originally planned. <br /> <br /> <br /> <br /> <br />C. TRANSPORTATION <br />1. Airline <br />The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by <br />the airlines as a result of travel paid by the City, become the property of the City and may not <br />be accepted for personal use. <br /> <br />Airline Travel Credits: Minnesota Statutes §15.435 <br />Whenever City funds are used to pay for airline travel by an elected official or