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Need to find out projected field usage of IBL for games and practices; reciprocity of area cities with regard <br />to field reservations. Need to clarify Class I as of Jan. 1, with Class II as of March 1. Why can’t IBL <br />reserve as much as they want on any field as Class I? Why is SAB getting fields if IBL can use them? How <br />can MVCC manage scheduled non-use of fields to free up for other leagues? <br /> <br /> Encourage IBL and SAB to sit down and discuss field use and non-use. <br /> <br /> Commission will review letters presented. Explore area communities about field reciprocity with Fridley, <br />New Brighton, Shoreview, and Columbia Heights. Need to consider field use of other sports such as <br />soccer, softball, football. Direct Staff to get field use policies in writing from those cities mentioned. <br /> <br />5. YMCA Update: Kirk Ericson: <br /> Did not run adult softball this fall due to lack of teams. Talking with Arden Hills to coordinate efforts next <br />year. <br /> Fall soccer numbers are up <br /> Planned School release day field trips: Grand Rios, Science Museum, Rock Climbing/Canoeing <br /> Floor Hockey leagues being set up <br /> NBA fit challenge during Fall Family Fun Day-Oct 10 <br /> 25 youth participated in Safety Camp <br /> 5K Fun Run had 150 participants. <br /> <br />6. Unfinished Business: <br /> a. Music-in-the-Park: There is some funding from BBC ($2000). We need to develop a plan for how to <br />move forward. Need to determine who controls this fund. Kirk Ericson will forward information as he had <br />experience with summer concerts in St. Cloud where they had different levels of sponsorship. <br /> What role does PRF play in this? What role should MVCC/YMCA play into this? Pat Prindle said he is <br />willing to have YMCA/MVCC coordinate it, but they cannot solicit sponsors. Could approach MV Lions <br />Club, and other organizations and businesses. Show area businesses what they can get for their donation <br />(advertising/ tables). Can we pass the hat at the next concert to get donations? Should we request that a <br />committee be developed by City Council? Discuss with City Council at our annual meeting in <br />September. <br /> <br /> b. Ball field improvements. <br /> Fencing for Groveland, Silverview, Hillview and City Hall softball field bids should be in. Estimates were <br /> about $20,500. Staff has sent this information to contractors for bids. Two have responded. Once a third bid <br /> is received, the bid will be recommended for approval by City Council to move forward with this fall. <br /> According to PIP, money was suggested for Hillview and Groveland field and turf rehabilitation, and only <br /> for Groveland fencing in 2009. Can reallocate funds now toward this fencing project. We need to be careful <br /> to stick to our Park Improvement Plan for improvements, unless safety/emergency arises. Motion by <br /> Kroeger, 2nd by Aukee, to direct Staff to move forward with recommendation to City Council for <br /> fencing project at Groveland, Silverview, Hillview and City Hall softball field. Motion Passed 7-0. <br /> <br />Continue to explore options for soft toss fencing at Groveland and Hillview using used fencing and Eagle <br />Scouts. Can also put at Greenfield, Silverview and City Hall if materials allow. <br /> <br /> *Lambert Park: Add overhang to backstop. Add 8-foot fencing to the bench fencing on third base line <br /> toward backstop. Add 8-foot swing gate to bench fencing at first base line. Chain it to existing 6-foot <br /> fence for summer season, then swing it open and chain to backstop in winter for rink flooding. <br /> COST ESTIMATE: $6500 <br /> <br />Consider park layout issues with future building replacement. Should we consider moving the field more <br />to the east? Aukee will work with staff to draft some options to bring back to next meeting.