10-22-2009 Agenda and Packet - Laserfiche WebLink

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PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | SEPTEMBER 24, 2009 | CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:31 PM 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee Staff Present: DeBar and Dazenski 3. APPROVAL OF AGENDA. Motion to approve by Palm, 2nd by Aukee. Motion Passsed 6-0 4. APPROVAL OF MINUTES A. August 27, 2009 Meeting Minutes. Motion to approve by Long, 2nd by Kunz. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present 6. YMCA UPDATE Family Fun Day Oct. 10th. 12:30-2 featuring a germ center. $5 per family. New programs this fall include Flag football, adult dance, Hip-Hop, and Science Giants. Swimming lessons are filling up. Floor hockey starting up along with a basketball class at the end of October. Teen Center will be open in one of the MVCC rooms soon. How can we get programs advertised beyond MVMatters? Quarterly publication can hurt programs. School drops occur about twice per month. Coordination with some apartment complexes to have drops to residents. Bi-weekly emails to past participants. Residents can set up an account with MVCC to get emails regarding upcoming programs. 7. UNFINISHED BUSINESS A. Review Field Reservation and Fee Schedule Policies: Copies of Shoreview and Roseville Policies for use of Athletic Facilities were available. Shoreview includes a prioritized list of users. We need to draft a policy for prioritizing of field reservations as opposed to a classification and fee schedule. Need to consider when payment for field reservations are being paid. Do we need a deposit? Need to consider if a field is booked and not used, how can we encourage relinguishment of the field to other organizations? Kroeger. Arel and Aukee will draft a policy for October meeting. We need to look at enforcement of field use as well. B. Discuss Structure/Implementation for 2010 Music-in-the-Park: Discussed with City Council at Sept. 8th Work Session. The Council was open for the Commission to establish a committee to coordinate the Music-in-the-Park events. DeBar suggested to advertise with Commission vacancies. We need to draft a charge/direction for the committee. YMCA/MVCC can be involved, but then they would prefer to run it without other volunteers. The PRF Commission would still need to establish parameters. YMCA/MVCC can solicit funding for this project. Could have YMCA/MVCC run with the concert series in 2010 for 3- 4 events, and request volunteers at the events for 2011. Direct YMCA/MVCC to draft a commitment.