10-22-2009 Agenda and Packet - Laserfiche WebLink

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M E M O R A N D U M TO: PARKS AND RECREATION AND FORESTRY COMMISSION FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR DATE: OCTOBER 22, 2009 RE: PROJECT UPDATES & CITY FORESTRY UPDATE Project Updates: Backstop Fencing Improvements for Ball Fields at Groveland, Hillview, Silver View, and CH Parks: Fencing improvements as recommended by the Commission were approved and authorized for construction. Century Fence Company of Forest Lake was the successful bidder on the project in the amount of $19,648. The City Council approved a 5% contingency beyond this amount for unknowns that might come up during the course of the work. In no event will the price for these improvements exceed $20,630. Bethlehem Baptist Church earmarked $1,800 from their April 2009 disbursement for fencing improvements at Silver View Park ball fields, and the remaining balance will be supplied from the Park Dedication Fund. A copy of Resolution is attached to this memo. Parking Lot Lighting Improvements at Silver View Park: The construction of two additional parking lot light fixtures at Silver View Park is currently being coordinated with Xcel Energy. Xcel will furnish, install, and maintain the light fixtures and in return, the City pays for energy usage associated with those lights (estimated around $66 per month). Most street lights in Mounds View are operating under these agreements with Xcel. The City is required to cover any costs associated with supplying power to those light fixtures, which totals $2,064 for the pair of lights being installed at Silver View Park. These costs will be covered by Bethlehem Baptist Church from their donation in August 2009 tagged for this use. Parking Lot Lighting Improvements at Random Park: Public Works staff is evaluating the best way to provide lighting for the parking lot at Random Park. Staff is scheduled to meet with an electrician to investigate adding a fixture on the building to address the lighting needs of the parking lot. If lighting from the building is inadequate, staff will pursue a pole mounted light fixture in the lot (by Xcel or City-owned). The construction for this lighting will not exceed $2,000 and will be funded by the Park Dedication Fund. County Road 10 Trail Segments 1-5: Work for the bike trail along the north boulevard of County Road 10 has also been hampered by lousy weather the last couple weeks. Currently, most utility work and pavement excavation and base construction is complete. Work for lighting is advancing and should be operational before winter kicks in if Xcel can supply electrical power to the fixtures. Paving operations will depend upon weather, however, the contractors (and City) are hopeful that the trail will be paved by early November. Water Supply Replacement at Hillview Park: The Public Works Department performed construction to replace the 1-inch water supply line with a 2-inch line. The upgrade was necessary to accommodate requirements associated with irrigating the park. This work occurred during September 2009 and final turf restoration will be performed next spring after the ice skating season is done. Other notable project updates are as follows: 2009/2010 Street and Utility Improvement Project – Area A: Although the weather the last couple weeks has deterred any meaningful construction, the summer of 2009 will be remembered as a tremendously good year for weather, and good ITEM NO. 9B