03-25-2010 Agenda and Packet - Laserfiche WebLink

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M E M O R A N D U M TO: PARKS AND RECREATION AND FORESTRY COMMISSION FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR & STEVE DAZENSKI | PARKS SUPERVISOR DATE: MARCH 25, 2010 RE: PROJECT UPDATES & MAINTENANCE ACTIVITIES Project Updates: Backstop Fencing Improvements for Ball Fields at Groveland, Hillview, Silver View, and CH Parks: Fencing improvements are complete and awaiting a final inspection with the Contractor (Century Fence Company of Forest Lake, MN). An additional mid-rail support was added to backstops at Groveland, Hillview, and Silver View Parks, which added $645 to the $17,900 for final costs of $18,545. The Council approved budget amount was $20,630. Bethlehem Baptist Church (BBC) donated $1,800 of the costs with the remaining $16,745 from the Park Dedication Fund (PDF). Parking Lot Lighting Improvements at Silver View Park: Installation for parking lot lighting at Silver View Park is currently being coordinated with Xcel Energy. Xcel will furnish, install, and maintain the eight light fixtures and two poles and in return, the City pays for energy usage associated with those lights (estimated to be $105.36 per month). Most street lighting in Mounds View operates under this sort of agreement with Xcel). The City is required to cover any costs associated with Xcel’s contractor supplying power to those light pole locations, which totaled $2,624 for the Silver View Park installation. $2,064 of the costs was donated by BBC with the remaining $560 from the PDF. In addition, Xcel gave the City an option to buy the $750 light poles up-front rather than pay an ongoing $14 per month (4.5 year payback). The City obliged and this cost was funded by the PDF. MVCC Gymnasium and Event Center Hardwood Floor Refinishing: Work to refinish the hardwood floors at the MVCC will begin March 25. 2010 and refinishing is expected to be complete the following day. Five quotes were received by the City ranging from $4,015 to just under $15,000. Twin City Hardwood Flooring of Andover, Minnesota submitted the low quote of $4,015. The MVCC will be closed on Saturday, March 27, 2010 due to noxious odors anticipated from the polyurethane product used to finish the floors. The project is a “buff and coat” operation and will not sand the floor to bare wood, but instead, scuff the existing finish and place one new finish layer. Re-securing the cove base in the gymnasium is also included in the project price. Funding for the project will come from the YMCA account. County Road 10 Trail Segments 1-5: Construction for the trail project is substantially complete. Hundreds of plants and shrubs will be planted early this spring and miscellaneous repairs and restoration is also expected. As a separate project, Public Works is planning to perform fog sealing this summer on all city-wide trails in good condition or better. Fog sealing asphalt is similar to sealing concrete and provides an excellent protection from environmental degradation. Lambert Park Building Replacement: Bonestroo performed a topographic survey of Lambert Park the week of March 22, 2010 and will prepare a drawing for use in assessing layout of the building and amenities. Surveying costs were estimated to be approximately $2,500 and funded from the PDF. If the Commission is interested in taking a comprehensive look at the park, City staff recommends considering the hiring of a professional landscape architect to assist with the layout. City staff can solicit fees from qualified firms to assist with this effort during this conceptual layout stage. ITEM NO. 9B1