Agenda Packets - 2020/05/11 - Laserfiche WebLink

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46 Department. If you are both a user and an administrator, your user’s standard login account cannot be a member of the local machine administrator’s group on the user’s assigned desktop or notebook computer. Suspected viruses must be reported immediately to the IT Department and not deleted without assistance unless instructed by the IT Department. Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute or attempt to introduce any computer code designed to self-replicate, damage or otherwise hinder the performance of any computer system (e.g. virus, bacteria, worm, Trojan horse, or the like). General Use Users at the City will comply with all Federal and State laws, City policy and contracts. The City’s equipment, systems and services are not to be used for purposes that could be reasonably expected to cause excessive strain on systems, interfere with staff productivity, pre-empt any business activity or consume more than a trivial amount of resources. Examples would be excessive personal use, use of systems and services for unsolicited mass mailings, non-City commercial activity, political campaigning or dissemination of chain letters. B. ELECTRONIC DOCUMENT RETENTION Certain paper documents must be retained, and electronic documents may be required to be kept on file as well. For further information and requirements please refer to the state retention schedule found on the Intranet under Links to State Forms. C. PASSWORDS Passwords Overview Passwords are a critical part of information and network security. Passwords protect user accounts, but if compromised, could put the entire network at risk of unauthorized access and loss of electronic data. All employees are required to take appropriate steps to ensure that they create strong, secure passwords and keep them safeguarded at all times. This section is established to set a standard for creating, protecting and changing passwords such that they are strong, secure and protected. Password Construction Passwords are used to access any number of City information systems, including the network, database applications, email and internet. Poorly designed passwords are easily cracked and put the entire system at risk. Therefore, strong passwords that contain at least 8 characters are necessary to protect the integrity of the network and data. A strong password will contain a series of numbers, letters and special characters and are not be based on well-known or easily accessible personal information. Passwords must be changed every 90 days and may not be reused for one year.