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50 <br />Individuals should not use City-owned or operated equipment to post to personal sites <br />content that violates existing City policies, that exhibits hate, bias, discrimination, <br />pornography, libelous or otherwise defamatory content. <br /> <br />Individuals are encouraged to post to personal sites only that content which is suitable for <br />readers and viewers of all ages. <br />H. PHONE USE <br />Phone Use Purpose <br />To regulate the use of City-owned phones and to ensure that phone usage is consistent <br />with the best interests of the City within reasonable, practical parameters. Telephones <br />are assigned to employees who must remain accessible due to the nature of their duties. <br />This policy will be i mplemented to prevent the abuse of phone privileges. <br /> <br />City Phones and Voice Mail <br />City phones and voice mail are provided to conduct City business. It is recognized that <br />some non-business calls are necessary, and these calls shall be kept to a minimum. <br />Excessive personal use will not be tolerated. Personal long distance calls should only be <br />made in emergency situations, and the employees must reimburse the City for the cost <br />of any long distance calls not charged to a personal account. Personal long distance calls <br />should be charged to a credit card, a home telephone number or placed as a collect call. <br />Personal calls and email should never take precedence over City business. <br /> <br />Cell Phone Use <br />City-issued cell phones are for those employees who need to contact others or who need <br />to be contacted by others while outside of City buildings. City-issued cell phones are to <br />be used by employees to conduct City business in a professional manner. Employees are <br />responsible for all equipment in their possession and are to contact a supervisor if service <br />or repair is needed. <br /> <br />Department heads are responsible for the cell phones assigned to their departments and <br />shall exercise discretion in their use. Personal calls should be made or received only <br />when absolutely necessary when they do not interfere with working operations and should <br />be completed as quickly as possible. The IRS deems any personal usage on City owned <br />phones as a de minimis benefit and excluded from income. When an employee <br />terminates employment, the supervisor is responsible for making sure the employee <br />returns the City issued phone. Department heads may also prohibit employees from <br />carrying their own personal cell phones during working hours if it interferes with the <br />performance of their job duties. <br /> <br />The City strongly encourages employees to use common sense in regards to cell phone <br />use. For example, do not order ring tones or additional services online, as the City will not <br />pay for these charges. Keep in mind cell phone transmissions are not secure and <br />sensitive information should be relayed using a more secure form of communication. Your <br />supervisor will provide direction if your phone needs service.