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CITY OF MOUNDS VIEW, MINNESOTA RESOLUTION NO. 9263 RESOLUTION AUTHORIZING THE USE OF ELECTRONIC DOCUMENTS AND SIGNATURES WHEREAS, the President of the United States and the Governor of the State of Minnesota have declared states of emergency as a result of the spread of COVID-19; and WHEREAS, the Mayor of the City of Mounds View signed a statement pursuant to Minnesota Statutes, section 13D.021 directing meetings of the City to be conducted by telephone or other electronic means; and WHEREAS, the City is continuing to conduct City business while respecting the social distancing and group avoidance directives; and WHEREAS, Minnesota Statutes, sections 47.41-47.42 authorize the use of facsimile signatures on checks and related financial instruments, and Minnesota Statutes, chapters 325L, known as the Uniform Electronic Transaction Act ("Act"), authorizes the use of electronic documents and signatures; and WHEREAS, the City Council determines that expressly authorizing the use of electronic documents and electronic signatures to the greatest extent authorized by law is in the City's best interests under the current circumstances. NOW, THEREFORE, BE IT RESOLVED, by the Mounds View City Council as follows: 1. The use of electronic documents and electronic signatures to conduct City business is authorized to the greatest extent possible under the Act and other applicable laws. The Mayor and other City officials and staff authorized to sign documents on behalf of the City may utilize a facsimile signature or electronic signature in accordance with the Act to the greatest extent possible under law. 2. Any such person authorized to sign City documents may authorize the City officials to affix their facsimile signature or electronic signature to a document or other instrument, which shall serve as the authorizing person's signature and is attributable to that person as their act. The City Administrator is authorized to establish procedures for the use of electronic documents and electronic signatures as may be needed to carry out the intent of this Resolution. 3. Once the emergency is over the City Council may reevaluate and modify or repeal this authorization as it determines is appropriate. i llu ai ng A z`?t' t r : iP