Agenda Packets - 2020/05/26 - Laserfiche WebLink

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Item 9B (1) Asset Management of Water/Sanitary Sewer Infrastructure ACTION REQUESTED — Consideration of expenditure of $5,000 per year for software maintenance package. As part of the Water Treatment Rehabilitation, Public Works staff has looked into Asset Management software that will assist Public Works staff to properly maintain, perform and track work against the assets and have readily available the O & M manuals, schematic drawings and SOPS in each operators hand by using a smart phone. Below is a list of some of the features of OPWorks. Data Entry and Automated Reporting System • Customizable data entry sheets and reports can be created to replicate your existing data forms, or start new • Customizable reports can be auto -generated, emailed and/or stored on the website for on demand viewing --Examples include: • Daily and monthly flow totals • Daily and monthly motor runtimes • Daily and monthly minimum/maximum/average values for each process value • Charts can be created from manually entered data or historical SCADA system data • You will have the ability to create your own data entry worksheets, reports, and charts; and as many as you want Maintenance Module • Create Work Orders on demand to organize and track asset maintenance Create Preventative Maintenance Work Orders based on a schedule or reading (manual or SCADA) such as motor runtime • Track and manage customer calls with Service Requests SCADA Integration • OpWorks will configure your SCADA Historian to replicate data needed for reports and work order triggers Operations Calendar • Dynamic scheduling and adjustment Mobile Functionality • The responsive layout of OpWorks automatically enables functionality on any mobile device • No additional modules or apps are required for mobile access As the treatment plants are under rehabilitation, now is the right time to build the asset management software, by listing the locations of all the equipment. There is an ongoing yearly fee of $5000 this would be split between the Water and Sanitary Sewer budgets. Water $3,332 and Sanitary Sewer $1,668.