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Other Protective Equipment: Some situations will require the need for employees to utilize disposable gloves. These situations will be determined department by department task by task. Gloves will be provided as needed. Public Meetings Room Set -Up: • Seating six -feet apart • Sign -in sheet (name, address, phone number, email) — ability to notify in -case of outbreak • Supplies/Cleaning* • COVID-19 best practices signage at door** • Self -serve table with hand-outs • Attendance monitor required (wearing face covering and gloves) • Ready a "waiting area" (overflow) that maintains social distancing • Dais arranged to ensure social distancing • No food or beverage to be provided/served In -Person Engagement: • Establish an RSVP for in-person engagement on "Public Engagement during COVID-19" webpage o Discourage handouts from attendees — send electronically • Encourage electronic or written comments — assign person to receive electronic comments • Face covering may be removed when verbally engaging in meeting and/or when social distancing isn't interrupted. Webpage Virtual/Online Engagement: • For "Public Engagement during COVID-19" How to engage based on meeting type o RSVP feature for in-person engagement at a public meeting online engagement submittal forms o Email and phone contacts based on meeting type/topic COVID-19 best practices* Communications: • Mailed/written notices for meetings (when required) o RSVP on "Public Engagement during COVID-19" webpage • Requirements for attendees o Face covering o Gloves • How to engage electronically • COVID-19 best practices** (consider multiple languages) • Include postponement and/or cancellation disclaimer o Interest too high to be safe o Community spread spike, etc. 51 Page COVID-19 Preparedness Pian